Article 1. The Office.

§ 161-1. Election and term of office.

In each county there shall be elected biennially by the qualified voters thereof, as provided for the election of members of the General Assembly, a register of deeds.

History. Const., art. 7, s. 1; Rev., s. 2650; C.S., s. 3543.

Cross References.

As to time of regular elections and primaries, see G.S. 163-1 .

Editor’s Note.

An amendment to this section in Session Laws 1981, c. 504, s. 9, was made effective upon certification of approval of the constitutional amendments proposed by ss. 1 to 3 of the act. The constitutional amendments were submitted to the people at an election held June 29, 1982, and were defeated. Therefore, the 1981 amendment to this section never went into effect.

CASE NOTES

Legislature May Change Duties and Emolument. —

The office of register of deeds is constitutional, but the duties are statutory, and the legislature may, within reasonable limits, change the duties and diminish the emoluments of the office, if the public welfare so requires. Fortune v. Buncombe County Comm'rs, 140 N.C. 322 , 52 S.E. 950, 1905 N.C. LEXIS 49 (1905).

§ 161-2. Four-year term for registers of deeds.

A register of deeds shall be elected in each county of the State by the qualified voters of the county. The register of deeds shall serve for a term of four years beginning on the first Monday in December after the election and until a successor register of deeds is elected and qualified.

History. 1935, cc. 362, 392, 462; 1937, c. 271; 1939, cc. 11, 99; 1941, c. 192; 1949, cc. 756, 830; 1957, c. 1022, s. 2; 1973, c. 215, s. 1; 1991, c. 60, s. 2.

Local Modification.

Johnston: Pub. Loc., 1937, c. 319.

§ 161-3. Oath of office.

The register of deeds shall take the oath of office on the first Monday of December next after his election, before a person authorized to administer oaths as defined in G.S. 11-7.1 .

History. 1868, c. 35, s. 2; 1876-7, c. 276, s. 5; Code, s. 3647; Rev., s. 2652; C.S., s. 3544; 1987, c. 620, s. 4.

Cross References.

As to form of oath, see G.S. 11-11 .

Editor’s Note.

Session Laws 1987, c. 620, which amended this section, in s. 6 provided that any oath of office taken by a register of deeds before a person authorized to administer oaths as defined in G.S. 11-7.1 and not before the board of county commissioners was validated.

§ 161-4. Bond required.

  1. Every register of deeds shall give bond with sufficient surety, to be approved by the board of county commissioners, in a sum of not less than ten thousand dollars ($10,000) nor more than fifty thousand dollars ($50,000), payable to the State, and conditioned for the safekeeping of the books and records, and for the faithful discharge of the duties of his office.
  2. The bond and surety required under subsection (a) shall further be conditioned for the safekeeping of the books and records, and for the faithful discharge of the duties of office of the register of deeds by any incumbent assistant and deputy register of deeds appointed prior to the vacancy pursuant to G.S. 161-6 and holding over after vacancy in the office of register of deeds for the interim, as provided in G.S. 161-5(b) .

History. 1868, c. 35, s. 3; 1876-7, c. 276, s. 5; Code, s. 3648; 1899, c. 54, s. 52; Rev., s. 301; C.S., s. 3545; 1963, c. 204; 1965, c. 900; 1969, c. 636.

Local Modification.

Dare: 1907, c. 75; Nash: 1955, c. 690.

Cross References.

As to registration of instruments, see G.S. 161-14 .

As to failure to index and cross-index, see G.S. 161-22 .

CASE NOTES

The words “and faithfully discharge the duties of his office” in the bond of a register of deeds do not refer alone to the safekeeping of the “records and books,” but to all other official acts, the nonperformance of which results in injury. Kivett v. Young, 106 N.C. 567 , 10 S.E. 1019, 1890 N.C. LEXIS 353 (1890).

Failure to Give Bond. —

The board of commissioners may declare the office vacant for failure of the register to give a sufficient bond. State ex rel. Cole v. Patterson, 97 N.C. 360 , 2 S.E. 262, 1887 N.C. LEXIS 169 (1887).

§ 161-4.1. Salary in counties where fees formerly allowed.

In any county where during the fiscal year beginning July 1, 1980, and ending June 30, 1981, the register of deeds received fees in addition to salary, and retained them personally as allowed by local act, the salary of the register of deeds in such county in any future fiscal year shall not be less than the sum of the salary plus fees received in the fiscal year beginning July 1, 1980 and ending June 30, 1981.

History. 1981, c. 968, s. 4.

§ 161-4.2. Liability insurance for register of deeds.

To the same extent that the county provides liability insurance to other county officers or employees, pursuant to G.S. 153A-97 and 160A-167, or 58-32-10, or Article 23 of Chapter 58 of the General Statutes, the county shall provide insurance to the register of deeds. If the county does not provide insurance to any officers or employees, then the county shall notify the register of deeds, in writing, prior to the first Monday in December of each year, of its intent not to provide insurance coverage to the register of deeds. This required notification shall be in the form of a letter signed by the chairman of the board of county commissioners, attested by the clerk of the board of county commissioners. If the county fails to provide the required notice, then the county shall be liable for damages that would have been paid had the county purchased the insurance pursuant to the General Statutes section cited above.

History. 1991, c. 470, s. 1.

§ 161-5. Vacancy in office.

  1. Repealed by Session Laws 1991, c. 60, s. 1.

    (a1) When a vacancy occurs from any cause in the office of register of deeds, the board of county commissioners shall fill such vacancy by the appointment of a successor for the unexpired term, who shall qualify and give bond as required by law. If the register of deeds was elected as the nominee of a political party, the board of county commissioners shall consult the county executive committee of that political party before filling the vacancy and shall appoint the person recommended by that committee, if the party makes a recommendation within 30 days of the occurrence of the vacancy.

  2. In the interim between a vacancy in the office of register of deeds and the appointment and qualification of a successor register of deeds, under the provisions of subsection (a), any incumbent assistant or deputy register of deeds appointed under G.S. 161-6 prior to the vacancy shall continue to hold office as assistant or deputy registers of deeds until discharged or otherwise lawfully relieved of office by the lawful successor to the office of register of deeds.

History. 1868, c. 35, s. 4; Code, s. 3649; Rev., s. 2651; C.S., s. 3546; 1965, c. 900; 1975, c. 868, ss. 1, 2; 1977, c. 180; 1981, c. 763, ss. 8, 9, 14; c. 830; 1987, c. 196, s. 2; 1989, c. 497, s. 4; 1989 (Reg. Sess., 1990), c. 1056, s. 1; 1991, c. 14, s. 1; c. 60, ss. 1, 4.

Local Modification.

Burke: 2019-5, s. 2(a); Camden: 1991, c. 376; Chowan: 1991, c. 376; Pasquotank: 1991, c. 376; Perquimans: 1991, c. 376; Wake: 2015-4, s. 1(a).

Cross References.

As to validation of acts of assistant and deputy registers of deeds performed pending filling of vacancy in office of register of deeds, see G.S. 161-28 .

CASE NOTES

Appointment of Successor When Office Declared Vacant. —

The county commissioners may appoint a successor to the office of register of deeds where they have declared the office vacant by reason of the incumbent’s failure to give a sufficient bond. State ex rel. Cole v. Patterson, 97 N.C. 360 , 2 S.E. 262, 1887 N.C. LEXIS 169 (1887).

§ 161-6. Appointment of assistant and deputy registers of deeds; authority to sign in name of register of deeds; holdover assistants and deputies.

  1. The registers of deeds of the several counties are hereby authorized to appoint one or more assistant registers of deeds and one or more deputy registers of deeds, whose acts as assistants or deputies shall be valid and for which the registers of deeds shall be officially responsible. The certificate of appointment of an assistant or deputy shall be filed by the appointing register of deeds in the office of the clerk of the superior court, who shall record the same.
  2. Each assistant and deputy register of deeds so appointed shall be authorized, in addition to his other powers and duties, to register and sign instruments and documents in the name and under the title of the appointing register of deeds, by himself as assistant or deputy, as appropriate. Such signing shall be substantially as follows:John Doe, Register of Deedsby Richard Roe, Assistant (or Deputy, as appropriate).
  3. Such registering and signing, when regular and sufficient in all other respects, shall be valid for all purposes, and of the same force and effect as if the instrument or document had been registered and signed by the register of deeds personally.
  4. Wherever in the General Statutes reference is made to “the register of deeds and (or) his assistant” or “the register of deeds and (or) his deputy” or words substantially to this effect, or reference is made only to “the assistant register of deeds” or “the deputy register of deeds,” such reference to either assistant or deputy, unless the contrary intent is specifically stated in the text, shall also include the other, insofar as such reference pertains to the authority, powers, duties, rights, privileges, or qualifications for office of assistant or deputy register of deeds.
  5. Incumbent assistant and deputy registers of deeds holding over after a vacancy in the office of register of deeds, pursuant to the provisions of G.S. 161-5(b) , shall continue to have and exercise all lawful power and authority of office until lawfully relieved of office, including, but not restricted to, all power and authority set forth in subsections (a), (b), (c) and (d), and in Chapter 161 generally, and their acts as assistant or deputy registers of deeds shall be official and valid, and the appointing register of deeds, or his estate, and the official bond under G.S. 161-4 shall be responsible for their acts as assistant or deputy registers of deeds, and such assistant or deputy register of deeds shall also be individually, personally and officially responsible for his own acts.

History. 1909, c. 628, s. 1; C.S., s. 3547; 1949, c. 261; 1959, c. 279; 1963, c. 191; 1965, c. 900.

Local Modification.

Dare: 1907, c. 393; Durham: 1909, c. 91; Person: 1909, c. 546.

Cross References.

As to validation of acts of assistant and deputy registers of deeds performed pending filling of vacancy in office of register of deeds, see G.S. 161-28 .

Legal Periodicals.

For brief comment on the 1949 amendment to this section, see 27 N.C.L. Rev. 476 (1949).

CASE NOTES

Termination of Assistant Registers of Deeds. —

Assistant registers of deeds implement policies of the elected registers of deeds, exercise discretion, and act as agents for registers of deeds, who are bound by, and may be held civilly liable for, the acts of their assistants, plus assistant registers of deeds serve at the pleasure of their elected superiors, such that, as in this case, a register of deeds may terminate the appointment of an assistant register of deeds for political reasons without violating the federal or state constitution or state public policy. Sims-Campbell v. Welch, 239 N.C. App. 503, 769 S.E.2d 643, 2015 N.C. App. LEXIS 166 (2015).

§ 161-7. Office at courthouse.

The register shall keep his office at the courthouse unless the board of county commissioners shall deem it impracticable.

History. 1868, c. 35, s. 5; Code, s. 3650; Rev., s. 2653; C.S., s. 3548.

§ 161-8. Attendance at office.

The board of county commissioners may fix by order, to be entered on their records, what days of each week, and at what hours of each day, the register of deeds shall attend at his office in person or by deputy, and he shall give his attendance accordingly.

History. 1868, c. 35, s. 6; Code, s. 3651; Rev., s. 2654; C.S., s. 3549.

§ 161-9. Official seal.

The office of register of deeds for every county shall have and use an official seal or stamp, which shall be provided by the county commissioners. The official seal or stamp shall be round, and the size shall not exceed one and five-eighths inches in diameter. Contained thereon shall be the name of the register of deeds, the county and letters “N.C.,” and the words “Register of Deeds.” The ink used for the official stamp shall be of the reproducible type; provided, that any register of deeds using a nonconforming seal or stamp prior to July 1, 1969 may continue to use such seal or stamp.

History. 1893, c. 119, s. 1; Rev., s. 2649; C.S., s. 3550; 1969, c. 1028.

§ 161-10. Uniform fees of registers of deeds.

  1. Except as otherwise provided in this Article, all fees collected under this section shall be deposited into the county general fund. While performing the duties of the office, the register of deeds shall collect the following fees which shall be uniform throughout the State:
    1. Instruments in General. —  For registering or filing any instrument for which no other provision is made by this section, the fee shall be twenty-six dollars ($26.00) for the first 15 pages plus four dollars ($4.00) for each additional page or fraction thereof.For any instrument that assigns more than one security instrument as defined in G.S. 45-36.4(18) by reference to previously recorded instrument recording data that are required to be indexed pursuant to G.S. 161-14.1(b), the fee shall be an additional ten dollars ($10.00) for each additional reference.For an instrument that contains excessive recording data, the fee shall be an additional two dollars ($2.00) for each party listed in the instrument in excess of 20. An instrument contains excessive recording data when there are more than 20 distinct parties listed in the instrument, including any attachments and exhibits, that require indexing pursuant to G.S. 147-54.3 or this Chapter.When a document is presented for registration that consists of multiple instruments, the fee shall be an additional ten dollars ($10.00) for each additional instrument. A document consists of multiple instruments when it contains two or more instruments with different legal consequences or intent, each of which is separately executed and acknowledged and could be recorded alone. (1a) Deeds of Trust, Mortgages, and Cancellation of Deeds of Trust and Mortgages. — For registering or filing any deed of trust or mortgage the fee shall be sixty-four dollars ($64.00) for the first 35 pages plus four dollars ($4.00) for each additional page or fraction thereof.When a deed of trust or mortgage is presented for registration that contains one or more additional instruments, the fee shall be ten dollars ($10.00) for each additional instrument. A deed of trust or mortgage contains one or more additional instruments if such additional instrument or instruments has or have different legal consequences or intent, each of which is separately executed and acknowledged and could be recorded alone.For recording records of satisfaction, or the cancellation of record by any other means, of deeds of trust or mortgages, there shall be no fee. In all other cases, the fees provided in subdivision (1) of this subsection shall apply to the registration or filing of any subsequent instrument that relates to a previously recorded deed of trust or mortgage. For the purposes of this section, the term “subsequent instrument” has the same meaning as set forth in G.S. 161-14.1(a)(3).
    2. Marriage Licenses. —  For issuing a license sixty dollars ($60.00); for issuing a delayed certificate with one certified copy twenty dollars ($20.00); and for a proceeding for correction of an application, license or certificate, with one certified copy ten dollars ($10.00).
    3. Plats. —  For each original or revised plat recorded twenty-one dollars ($21.00) per sheet or page; for furnishing a certified copy of a plat five dollars ($5.00).
    4. Right-of-Way Plans. —  For each original or amended plan and profile sheet recorded twenty-one dollars ($21.00) for the first page and five dollars  ($5.00) per page for each additional page. This fee is to be collected from the Board of Transportation.
    5. Registration of Birth Certificate One Year or More after Birth. —  For preparation of necessary papers when birth to be registered in another county ten dollars ($10.00); for registration when necessary papers prepared in another county, with one certified copy ten dollars ($10.00); for preparation of necessary papers and registration in the same county, with one certified copy twenty dollars ($20.00).
    6. Amendment of Birth or Death Record. —  For preparation of amendment and affecting correction ten dollars ($10.00).
    7. Legitimations. —  For preparation of all documents concerned with legitimations ten dollars ($10.00).
    8. Certified Copies of Birth and Death Certificates and Marriage Licenses. —  For furnishing a certified copy of a death or birth certificate or marriage license ten dollars ($10.00). Provided however, a register of deeds, in accordance with G.S. 130A-93 , may issue without charge a certified birth certificate to any person over the age of 62 years. Provided, however, upon verification of voter registration, a register of deeds, in accordance with G.S. 130A-93 , shall issue without charge a certified copy of a birth certificate or a certified copy of a marriage license to any registered voter who declares the registered voter is registered to vote in this State and does not have a certified copy of that registered voter’s birth certificate or marriage license necessary to obtain photo identification acceptable under G.S. 163-166.16 . Any declaration shall prominently include the penalty under G.S. 163-275(13) for falsely or fraudulently making the declaration.

      (8a) Repealed by Session Laws 2012-18, s. 2.2, as amended by Session Laws 2012-194, s. 54, effective July 1, 2012.

    9. Certified Copies. —  For furnishing a certified copy of an instrument for which no other provision is made by this section five dollars ($5.00) for the first page, plus two dollars ($2.00) for each additional page or fraction thereof.
    10. Comparing Copy for Certification. —  For comparing and certifying a copy of any instrument filed for registration, when the copy is furnished by the party filing the instrument for registration and at the time of filing thereof five dollars ($5.00).
    11. Uncertified Copies. —  A register of deeds who supplies uncertified copies of instruments, or index pages, as a convenience to the public, may charge fees that the register of deeds determines bear a reasonable relation to the quality of copies supplied and the cost of purchasing and maintaining copying and/or computer equipment. These fees may be changed from time to time, but the amount of these fees shall at all times be uniform and prominently posted in the office of the register of deeds.
    12. Notarial Acts. —  For taking an acknowledgment, oath, or affirmation or performing any other notarial act the maximum fee set in G.S. 10B-31 or G.S. 10B-118 for electronic notarial acts. This fee shall not be charged if the act is performed as a part of one of the services for which a fee is provided by this subsection; except that this fee shall be charged in addition to the fees for registering, filing, or recording instruments or plats as provided by subdivisions (1) and (3) of this subsection.
    13. Uniform Commercial Code. —  The following fees apply for services related to financing statements or other records under Part 5 of Article 9 of Chapter 25 of the General Statutes:
      1. For filing and indexing financing statements or records with two or fewer pages, thirty-eight dollars ($38.00).
      2. For filing and indexing financing statements or records with more than two pages, forty-five dollars ($45.00) for the first 10 pages, plus two dollars ($2.00) for each additional page.
      3. For responding to an information request, including a communication with respect to requests for financing statement information for a particular debtor, thirty-eight dollars ($38.00).

        This subdivision shall not apply to either the recording or the satisfaction of a deed of trust or mortgage, when such deed of trust or mortgage acted as a fixture filing or financing statement covering as-extracted collateral or timber to be cut as authorized under G.S. 25-9-502(c).

    14. Torrens Registration. —  Such fees as are provided in G.S. 43-5 .
    15. Master Forms. —  Such fees as are provided for instruments in general.
    16. Repealed by Session Laws 2011-296, s. 1, effective October 1, 2011.
    17. Qualification of Notary Public. —  For administering the oaths of office to a notary public and making the appropriate record entries as provided in G.S. 10B-10 ten dollars ($10.00).
    18. Reinstatement of Articles of Incorporation. —  For filing reinstatements of Articles of Incorporation prepared pursuant to G.S. 105-232 ; such fees as provided for instruments in general. The fee shall be paid by the corporation affected.

      (18a) Nonstandard Document. — For registering or filing any document not in compliance with the recording standards adopted under G.S. 161-14(b) , the fee shall be twenty-five dollars ($25.00) in addition to all other applicable recording fees.

    19. Miscellaneous Services. —  For performing miscellaneous services such as faxing documents, providing laminated copies of documents, expedited delivery of documents, and similar services, the cost of the service.
  2. The uniform fees set forth in this section are complete and exclusive and no other fees shall be charged by the register of deeds.
  3. These fees shall be collected in every case prior to filing, registration, recordation, certification or other service rendered by the register of deeds unless by law it is provided that the service shall be rendered without charge.

History. Code, ss. 710, 3109, 3751; 1887, c. 283; 1891, c. 324; 1897, cc. 27, 68; 1899, c. 17, s. 2; c. 247, s. 3; cc. 261, 302, 578, 723; 1901, c. 294; 1903, c. 792; 1905, cc. 226, 292, 319; Rev., s. 2776; 1911, c. 55, s. 3; C.S., s. 3906; 1967, c. 639, s. 4; c. 823, s. 33; 1969, c. 80, s. 1; c. 912, s. 3; 1973, c. 507, s. 5; c. 1317; 1975, c. 428; 1977, 2nd Sess., c. 1132; 1981, c. 968, ss. 1, 2; 1983, c. 894, ss. 2, 3; 1987, c. 792, ss. 2-5; 1989, c. 523, s. 1; 1991, c. 636, s. 18; c. 683, s. 3; c. 693, s. 1; 1991 (Reg. Sess., 1992), c. 1030, s. 49; 1993, c. 425, s. 1; 1997-309, s. 9; 2000-167, s. 1; 2000-169, s. 44; 2001-390, s. 1; 2005-123, s. 7; 2005-391, s. 8; 2008-107, s. 29.7(a); 2009-451, ss. 17.8(a), 20A.4(a); 2011-296, s. 1; 2012-18, s. 2.2; 2012-79, s. 2.16; 2012-194, s. 54; 2013-225, s. 7(a), (b); 2013-381, s. 3.3; 2015-206, s. 1; 2015-227, s. 1; 2016-86, s. 1; 2017-6, s. 3; 2018-80, s. 1.2; 2018-144, s. 3.2(b); 2018-146, ss. 3.1(a), (b), 6.1.

Local Modification.

Beaufort: 1949, c. 368, s. 3; Cabarrus: 1945, c. 880, s. 3; Chowan: 1947, c. 490; Gaston: 1951, c. 868; Guilford: 1949, c. 602; Hertford: 1955, c. 619; Iredell: 1959, c. 654; Jones: 1961, c. 569; McDowell: 1953, c. 728; Pender: 1945, c. 430; Perquimans: 1949, c. 664; 1953, c. 660; 1955, c. 108; Richmond: 1951, c. 529.

Re-Recodification; Technical and Conforming Changes.

Session Laws 2017-6, s. 3, provides, in part: “The Revisor of Statutes shall recodify Chapter 138A of the General Statutes, Chapter 120C of the General Statutes, as well as Chapter 163 of the General Statutes, as amended by this act, into a new Chapter 163A of the General Statutes to be entitled `Elections and Ethics Enforcement Act,’ as enacted by Section 4 of this act. The Revisor may also recodify into the new Chapter 163A of the General Statutes other existing statutory laws relating to elections and ethics enforcement that are located elsewhere in the General Statutes as the Revisor deems appropriate.” The Revisor was further authorized to make additional technical and conforming changes to catchlines, internal citations, and other references throughout the General Statutes to effectuate this recodification, in consultation with the State Ethics Commission, the State Board of Elections, the Secretary of State, and the new Bipartisan State Board of Elections and Ethics Enforcement. Pursuant to this authority, the Revisor of Statutes substituted “163A-1145” for “163-166.13” and substituted “163A-1389(13)” for “163-275(13)” in subdivision (a)(8).

Session Laws 2018-146, ss. 3.1(a), (b) and 6.1 repealed Session Laws 2017-6, s. 3, and authorized the Revisor of Statutes to re-recodify Chapter 163A into Chapters 163, 138A, and 120C and to revert the changes made by the Revisor pursuant to Session Laws 2017-6, s. 3. Pursuant to this authority, the Revisor of Statutes reverted the changes to references in subdivision (a)(8).

Editor’s Note.

Session Laws 1967, c. 823, which amended this section, in s. 34 provided: “It is the intent of this act to establish the office of the register of deeds as the filing office for all of the corporate and related documents now required to be filed with the clerk of the superior court and to transfer all of the duties relating thereto from the clerk of the superior court to the register of deeds. To this end, all relevant sections of the General Statutes of North Carolina not specifically amended by sections 1 through 33 of this act are hereby amended to the same effect.”

The references to G.S. 10B-31 , G.S. 10B-118 , and G.S. 10B-10 , in subdivisions (a)(12) and (a)(17), were originally G.S. 10B-20 , G.S. 10B-48, and G.S. 10B-9 , respectively. They have been changed at the direction of the Revisor of Statutes.

Session Laws 2001-390, s. 1, amended this section by adding subdivision (a)(19). It was renumbered as (a)(18a) at the direction of the Revisor of Statutes.

Session Laws 2005-391, s. 12, provides: “This act shall not affect any civil or criminal litigation pending on the effective date of this act. Any act committed prior to the effective date of this act which violated any provision of the statutes repealed or amended by this act shall be subject to enforcement, prosecution, conviction, and punishment as if this act had not been enacted. Any claim arising under any provisions of the statutes repealed or amended by this act prior to the effective date of this act shall remain valid as if this act had not been enacted.”

Session Laws 2005-123, s. 9.1, as added by Session Laws 2006-226, s. 28, provides: “The Revisor of Statutes shall cause to be printed at the appropriate locations in the General Statutes all relevant portions of the official comments to the Uniform Residential Mortgage Satisfaction Act and all explanatory comments of the drafters of this act as the Revisor deems appropriate.”

Session Laws 2013-381, s. 1.1, provides: “Parts 1 through 6 of this act shall be known and cited as the Voter Information Verification Act.” Session Laws 2018-144, s. 2(a) repealed Session Laws 2013-381, s. 1.1, effective December 19, 2018.

Session Laws 2015-206, s. 3 makes the amendments to subdivision (a)(13) of this section by Session Laws 2015-206, s. 1, effective October 1, 2015, and applicable to instruments registered on or after that date.

Session Laws 2019-4 provides in its preamble: “Whereas, in November 2018, the voters of North Carolina approved a constitutional amendment requiring every voter offering to vote in person to present photographic identification before voting; and

“Whereas, the approved constitutional amendment became effective upon certification of the November 6, 2018, election results; and

“Whereas, the General Assembly of North Carolina enacted S.L. 2018-144 in December 2018, setting forth the general laws governing the requirements of photographic identification for voting in person and the exceptions thereto, and setting forth a time line of implementation for the 2019 elections and thereafter; and

“Whereas, S.L. 2018-144 also contained reforms to the process of absentee voting by mail and those reforms require rule making and other implementation efforts from the State Board of Elections; and

“Whereas, in February 2019, the need for a special congressional election to fill a vacancy in the United States House of Representatives has arisen due to unforeseen circumstances, and the Governor has determined a schedule for such special election; and

“Whereas, in March 2019, the State Board of Elections issued an order to conduct a new election in a separate United States House of Representatives district and has determined a schedule for such new election; and

“Whereas, the schedule of the two additional elections generates concerns about the ability of the county boards of election and the State Board of Elections to ensure uniformity in the requirement to present photographic identification before voting in person; and

“Whereas, the absentee voting by mail reforms in S.L. 2018-144 require rule making and other administrative procedures on the part of the State Board of Elections which will not be completed prior to the two additional 2019 congressional elections; and

“Whereas, the State Board of Elections needs legislative clarity regarding absentee voting by mail in order to conduct the two additional 2019 congressional elections in an orderly fashion; Now, therefore,”

Session Laws 2019-4, s. 1(a), (b), provides: “(a) S.L. 2018 144 shall not apply to any election held in 2019 for which the filing period opens prior to the date set forth in Section 1.5(a)(8) of S.L. 2018 144.

“(b) Notwithstanding Section 1(a) of this act, all implementation and educational efforts set forth in S.L. 2018-144 during 2019 by the State and counties shall continue.”

Effect of Amendments.

Session Laws 2005-123, s. 7, effective October 1, 2005, substituted “verification of proofs and acknowledgements” for “certification of instruments for registration” in subdivision (a)(16).

Session Laws 2008-107, s. 29.7(a), effective October 1, 2008, and applicable to deeds of trust and mortgages registered or filed on or after that date, in subsection (a), substituted “otherwise provided in this Article” for “provided in G.S. 161-11.1 or 161-11.2” in the introductory language; and in subdivision (a)(1a), substituted “twenty-two dollars ($22.00)” for “twelve dollars ($12.00).”

Session Laws 2009-451, s. 17.8(a), effective October 1, 2009, and applicable to deeds of trust and mortgages registered or filed on or after that date, substituted “twenty-eight dollars ($28.00)” for “twenty-two dollars ($22.00)” in the first paragraph of subdivision (a)(1a).

Session Laws 2009-451, s. 20A.4(a), effective September 1, 2009, and applicable to licenses issued on or after that date, substituted “sixty dollars ($60.00)” for “fifty dollars ($50.00)” in subdivision (a)(2).

Session Laws 2011-296, s. 1, as amended by Session Laws 2013-225, s. 7(a), effective October 1, 2011, and applicable to instruments registered on or after that date, in subdivision (a)(1), in the first paragraph, deleted “whether written, printed, or typewritten” following “section” and substituted “twenty-six dollars ($26.00) for the first 15 pages plus four dollars ($4.00)” for “twelve dollars ($12.00) for the first page plus three dollars ($3.00),” and added the second paragraph; in the first paragraph in subdivision (a)(1a), substituted “fifty-six dollars ($56.00) for the first 15 pages plus four dollars ($4.00)” for “twenty-eight dollars ($28.00) for the first page plus three dollars ($3.00)”; and deleted subdivision (a)(16), which read: “Probate. For verification of proofs and acknowledgements as provided in G.S. 47-14 -two dollars ($2.00).”

Session Laws 2012-18, s. 2.2, as amended by Session Laws 2012-194, s. 54, effective July 1, 2012, repealed subdivision (a)(8a), regarding Vital Records Network.

Session Laws 2012-79, s. 2.16, as amended by Session Laws 2013-225, s. 7(b), effective June 26, 2012, rewrote the second paragraph in subdivision (a)(1), which formerly read: “When a subsequent instrument, as defined in G.S. 161-14.1(a)(3), is presented for registration with reference to more than one original instrument for which recording data are required to be indexed pursuant to G.S. 161-14.1(b), the fee shall be an additional twenty-five dollars ($25.00) for each additional reference.” MARKER 00330439

Session Laws 2013-381, s. 3.3, effective January 1, 2014, in subdivision (a)(8), added “in accordance with G.S. 130A-93 ” and made minor stylistic changes in the second sentence, and added the third and fourth sentences. For applicability, see editor’s note.

Session Laws 2015-206, s. 1, effective October 1, 2015, rewrote subdivision (a)(13), which formerly read: “Such fees as are provided for in Chapter 25, Article 9, Part 5, of the General Statutes.” For applicability, see editor’s note.

Session Laws 2015-227, s. 1, effective October 1, 2015, inserted the third paragraph of subdivision (a)(1).

Session Laws 2016-86, s. 1, effective October 1, 2016, in subdivision (a)(1a), substituted “mortgage” for “mortgage, whether written, printed, or typewritten,” “sixty-four” for “fifty-six,” “($64.00)” for “($56.00),” and “35” for “15.”

Session Laws 2018-80, s. 1.2, added the last sentence in the last paragraph of subdivision (a)(1a). For effective date and applicability, see editor’s note.

Session Laws 2018-144, s. 3.2(b), effective December 19, 2018, in subdivision (a)(8), substituted “G.S. 163A-1145.1” for “G.S. 163A-1145” following “acceptable under.”

CASE NOTES

Free Abstracts Not Required. —

While it is the duty of the register of deeds to permit all persons to inspect the records committed to his custody, he will not be required, without the payment of his proper fees, to allow anyone to make copies or abstracts therefrom. Newton v. Fisher, 98 N.C. 20 , 3 S.E. 822, 1887 N.C. LEXIS 212 (1887).

OPINIONS OF ATTORNEY GENERAL

Subdivision (a)(1) of this section does not vest any discretion in the register of deeds. See opinion of the Attorney General to Miss Frances H. Burwell, Stokes County Register of Deeds, 40 N.C. Op. Att'y Gen. 611 (1969).

Register of deeds should charge only one fee for the probate of instruments to be registered, regardless of the number of notary acknowledgments appearing thereon. See opinion of Attorney General to Miss Frances H. Burwell, Stokes County Register of Deeds, 40 N.C. Op. Att'y Gen. 611 (1969).

§ 161-10.1. Exemption of Armed Forces discharge documents and certain other records needed in support of claims for veterans’ benefits.

Any schedule of fees which is now or may be prescribed in Chapter 161 of the General Statutes or in G.S. 161-10 shall not apply to nor shall the same repeal any of the provisions of Article 5 of Chapter 47 of the General Statutes. Any schedule of fees which is now or may be hereafter prescribed in Chapter 161 of the General Statutes or as may appear in G.S. 161-10 shall not apply to nor shall the same repeal any of the provisions of G.S. 143B-1215.

History. 1971, c. 679; 2011-183, s. 109; 2015-241, s. 24.1(ee); 2015-268, s. 7.3(a).

Editor’s Note.

Session Laws 2015-241, s. 1.1, provides: “This act shall be known as ‘The Current Operations and Capital Improvements Appropriations Act of 2015.’ ”

Session Laws 2015-241, s. 33.6, is a severability clause.

Effect of Amendments.

Session Laws 2011-183, s. 109, effective June 20, 2011, substituted “Armed Forces” for “armed forces” in the section catchline.

Session Laws 2015-241, s. 24.1(ee), effective July 1, 2015, substituted “G.S. 143B-1215” for “G.S. 165-11” at the end of the section.

§ 161-10.2. [Repealed]

Repealed by Session Laws 1969, c. 80, s. 6.

§ 161-11. [Repealed]

Repealed by Session Laws 1973, c. 1027.

§ 161-11.1. Fees for Children’s Trust Fund.

  1. Five dollars ($5.00) of each fee collected by a register of deeds on or after October 1, 1983, for issuance of a marriage license pursuant to G.S. 161-10(a)(2) shall be forwarded, as soon as practical but no later than 60 days after collection by the register of deeds, to the county finance officer, who shall forward same to the Department of Health and Human Services, Division of Social Services, for deposit in the Children’s Trust Fund.
  2. Repealed by Session Laws 1997-136, s. 1, effective June 4, 1997.

History. 1983, c. 894, s. 4; 1989 (Reg. Sess., 1990), c. 1039, s. 8; 1997-136, s. 1; 2010-31, s. 10.20A(b).

Cross References.

As to establishment of Children’s Trust Fund, see G.S. 7B-1302 .

Editor’s Note.

Session Laws 1989 (Reg. Sess., 1990), c. 1039, s. 9 provided that no additional funds shall be appropriated to carry out the requirements of this section.

Effect of Amendments.

Session Laws 2010-31, s. 10.20A(b), effective July 1, 2010, substituted “Department of Health and Human Services, Division of Social Services” for “State Treasurer” in subsection (a).

§ 161-11.2. Fees for domestic violence centers.

Thirty dollars ($30.00) of each fee collected by a register of deeds for issuance of a marriage license pursuant to G.S. 161-10(a)(2) shall be forwarded by the register of deeds to the county finance officer, who shall forward the funds to the Department of Administration to be credited to the Domestic Violence Center Fund established under G.S. 50B-9 . The register of deeds shall forward the fees to the county finance officer as soon as practical. The county finance officer shall forward the fees to the Department of Administration within 60 days after receiving the fees. The Register of Deeds shall inform the applicants that thirty dollars ($30.00) of the fee for a marriage license shall be used for Domestic Violence programs.

History. 1991, c. 693, s. 2; 2009-451, s. 20A.4(b).

Effect of Amendments.

Session Laws 2009-451, s. 20A.4(b), effective September 1, 2009, and applicable to licenses issued on or after that date, substituted “Thirty dollars ($30.00)” for “Twenty dollars ($20.00)” at the beginning of the first sentence, and “thirty dollars ($30.00)” for “twenty dollars ($20.00)” in the last sentence.

§ 161-11.3. Automation Enhancement and Preservation Fund.

Ten percent (10%) of the fees collected pursuant to G.S. 161-10 and retained by the county, or six dollars and twenty cents ($6.20) in the case of a fee collected pursuant to G.S. 161-10 (a)(1a) for the first page of a deed of trust or mortgage, shall be set aside annually and placed in a nonreverting Automation Enhancement and Preservation Fund, the proceeds of which shall be expended on computer or imaging technology and needs associated with the preservation and storage of public records in the office of the register of deeds. Nothing in this section shall be construed to affect the duty of the board of county commissioners to furnish supplies and equipment to the office of the register of deeds.

History. 2001-390, s. 2; 2007-353, s. 5; 2009-451, s. 17.8(c); 2011-296, s. 2; 2013-225, s. 7(a).

Effect of Amendments.

Session Laws 2011-296, s. 2, as amended by Session Laws 2013-225, s. 7(a), effective October 1, 2011, and applicable to instruments registered on or after that date, substituted “six dollars and twenty cents ($6.20)” for “three dollars and twenty cents ($3.20)” in the first sentence.

§ 161-11.4. [Repealed]

Repealed by Session Laws 2013-225, s. 7(c), effective July 1, 2013.

History. 2008-107, s. 29.7(b); 2011-145, s. 19.1(g); 2011-296, s. 4; repealed by 2013-225, s. 7(c), effective July 1, 2013.

Editor’s Note.

Former G.S. 161-11.4 pertained to fees for floodplain mapping.

§ 161-11.5. Fees to be remitted to State Treasurer.

Six dollars and twenty cents ($6.20) of each fee collected by the register of deeds under G.S. 161-10(a)(1) and (a)(1a) shall be remitted by the register of deeds to the county finance officer, who shall remit the funds to the State Treasurer on a monthly basis to be credited as follows:

  1. Fifty-five percent (55%) to the Floodplain Mapping Fund established under G.S. 143-215.56 A.
  2. Twenty percent (20%) to the General Fund as nontax revenue.
  3. Twenty-five percent (25%) to the Department of Natural and Cultural Resources to be used as provided in G.S. 121-5(e) .

History. 2009-451, s. 17.8(b); 2011-296, s. 3; 2013-225, s. 7(a); 2015-241, s. 14.30(s).

Editor’s Note.

Session Laws 2015-241, s. 1.1, provides: “This act shall be known as ‘The Current Operations and Capital Improvements Appropriations Act of 2015.’ ”

Session Laws 2015-241, s. 33.6, is a severability clause.

Effect of Amendments.

Session Laws 2011-296, s. 3, as amended by Session Laws 2013-225, s. 7(a), effective October 1, 2011, and applicable to instruments registered on or after that date, rewrote the section catchline, which formerly read: “Fees for General Fund support”; in the introductory paragraph, rewrote the first sentence, which formerly read: “Five dollars ($5.00) of each fee collected by the register of deeds for registering or filing a deed of trust or mortgage pursuant to G.S. 161-10(a)(1a) shall be remitted by the register of deeds to the county finance officer, who shall remit the funds to the State Treasurer to be credited to the General Fund as a nontax revenue,” and deleted the last sentence, which read: “The county finance officer shall remit the funds to the State Treasurer on a monthly basis”; and added subdivisions (1) through (3).

Session Laws 2015-241, s. 14.30(s), effective July 1, 2015, substituted “Department of Natural and Cultural Resources” for “Department of Cultural Resources” in subdivision (3).

§ 161-11.6. [Repealed]

Repealed by Session Laws 2013-225, s. 7(c), effective July 1, 2013.

History. 2009-451, s. 20B.3(a); 2011-296, s. 4; repealed by 2013-225, s. 7(c), effective July 1, 2013.

Editor’s Note.

Former G.S. 161-11.6 pertained to fees for archival of records.

Effect of Amendments.

Session Laws 2011-296, s. 4, effective October 1, 2011, suspended the operation of this section from October 1, 2011, through July 1, 2013.

Article 2. The Duties.

§§ 161-12, 161-13. [Repealed]

Repealed by Session Laws 1973, c. 1027.

§ 161-14. Registration of instruments.

  1. After the register of deeds has determined that all statutory and locally adopted prerequisites for recording have been met, the register of deeds shall immediately register all written instruments presented to him for registration. When an instrument is presented for registration, the register of deeds shall endorse upon it the day and hour on which it was presented. This endorsement forms a part of the registration of the instrument. All instruments shall be registered in the precise order in which they were presented for registration. Immediately after endorsing the day and hour of presentation upon an instrument, the register of deeds shall index and cross-index it in its proper sequence. The register of deeds shall then proceed to register it on the day that it is presented unless a temporary index has been established.The register of deeds may establish a temporary index in which all instruments presented for registration shall be indexed until they are registered and entered in the permanent indexes. A temporary index shall operate in all respects as the permanent index. All instruments presented for registration shall be registered and indexed and cross-indexed on the permanent indexes not later than 30 days after the date of presentation.
  2. All instruments, except instruments conforming to the provisions of G.S. 25-9-521 , presented for registration on paper shall meet all of the following requirements:
    1. Be eight and one-half inches by eleven inches or eight and one-half inches by fourteen inches.
    2. Have a blank margin of three inches at the top of the first page and blank margins of at least one-half inches on the remaining sides of the first page and on all sides of subsequent pages.
    3. Be typed or printed in black on white paper in a legible font. A font size no smaller than 9 points shall be considered legible. Blanks in an instrument may be completed in pen and corrections to an instrument may be made in pen.
    4. Have text typed or printed on one side of a page only.
    5. State the type of instrument at the top of the first page.If an instrument does not meet these requirements, the register of deeds shall register the instrument after collecting the fee for nonstandard documents as required by G.S. 161-10(a)(18a) in addition to all other applicable recording fees. However, if an instrument fails to meet the requirements because it contains print in a font size smaller than 9 points, the register of deeds may register the instrument without collecting the fee for nonstandard documents if, in the discretion of the register of deeds, the instrument is legible.
  3. Repealed by Session Laws 2019-35, s. 4, effective June 21, 2019.
  4. For the purposes of this section, the term “instrument” means all of the following for which a fee is collected under G.S. 161-10(a) :
    1. Instruments in General.
    2. Deeds of Trust, Mortgages, and Cancellation of Deeds of Trust and Mortgages.
    3. Uniform Commercial Code filings.
    4. Torrens Registrations.
    5. Master Forms.
  5. Notwithstanding subsection (a) of this section, the register of deeds shall immediately register a written instrument presented to him or her for registration that meets the following requirements: (i) the instrument is a portion of a map of a cemetery that was divided into sections based upon race, (ii) the other portion of the map of a cemetery was properly registered in the office of the register of deeds, and (iii) the unregistered portion of the map does not have the surveyor’s stamp or seal and original signature affixed.

History. R.C., c. 37, s. 23; 1868, c. 35, s. 9; Code, s. 3654; Rev., s. 2658; C.S., s. 3553; 1921, c. 114; 1971, c. 657; 1998-184, s. 5; 2001-390, s. 5; 2001-464, ss. 2, 3; 2002-159, s. 53; 2011-75, s. 1; 2011-296, s. 6; 2019-35, s. 4; 2019-117, s. 1.

Local Modification.

Cabarrus: 2002-115, s. 3 (applicable to documents filed with register of deeds only); Durham: 2003-326, s. 2.1; Harnett: 2003-326, s. 2.1; Mecklenburg: 2002-115, s. 3 (applicable to documents filed with register of deeds only); Moore: 2003-326, s. 2.1; New Hanover: 2003-326, s. 2.1; Randolph: 2003-326, s. 2.1.

Cross References.

As to requisites and formalities of the registration of deeds and mortgages generally, see G.S. 47-17 et seq.

As to indexing of instruments, see G.S. 161-21 and G.S. 161-22 .

Editor’s Note.

Session Laws 2019-117, s. 6 made the amendment of subsection (b) of this section by Session Laws 2019-117, s. 1, effective October 1, 2019, and applicable to instruments, certificates, and amended certificates submitted on or after that date.

Effect of Amendments.

Session Laws 2001-464, s. 2, effective November 16, 2001, added “Except as provided in G.S. 161-31 ” at the beginning of subsection (a). For July 1, 2002, repeal of this amendment, see the editor’s note.

Session Laws 2011-75, s. 1, effective May 12, 2011, added subsection (e).

Session Laws 2019-35, s. 2, effective June 21, 2019, deleted subsection (c).

Session Laws 2019-117, s. 1, substituted “one-half inches” for “one-quarter inches” in subdivision (b)(2). For effective date and applicability, see Editor’s note.

CASE NOTES

This section means a registration which is complete and perfect, so that it may serve all the purposes of the law in protecting the rights of parties directly interested, and truly give notice to the public. Kivett v. Young, 106 N.C. 567 , 10 S.E. 1019, 1890 N.C. LEXIS 353 (1890).

Failure to Register as Breach of Bond. —

Failure of the register of deeds to register written instruments properly presented is a breach of the bond required by G.S. 161-4 . Bank of Spruce Pine v. McKinney, 209 N.C. 668 , 184 S.E. 506, 1936 N.C. LEXIS 315 (1936).

Filing Has Effect of Registration. —

The filing for registration is in law registration; all rights and liabilities accrue from the date of filing and do not depend upon the greater or lesser diligence of the register in performing his duty. Glanton v. Jacobs, 117 N.C. 427 , 23 S.E. 335, 1895 N.C. LEXIS 84 (1895).

Delivery at Proper Office Prerequisite to Valid Filing. —

It is required for a valid filing of a mortgage that it be delivered at the official office of the register of deeds, and where such a paper is delivered to the register outside of his office it is ineffectual until he returns and makes the proper entry. McHan v. Dorsey, 173 N.C. 694 , 92 S.E. 598, 1917 N.C. LEXIS 374 (1917).

Time of Delivery to Proper Officer Determinative. —

Where the filing of a paper in the office of the register of deeds is necessary to the title to lands, the time thereof will be considered as that at which the paper was delivered to and received by the proper officers; and while the file mark of the officer is evidence as to the time, it is not essential under the North Carolina statutes. Carolina-Tennessee Power Co. v. Hiawassee River Power Co., 175 N.C. 668 , 96 S.E. 99, 1918 N.C. LEXIS 135 (1918), writ of error dismissed, 252 U.S. 341, 40 S. Ct. 330, 64 L. Ed. 601, 1920 U.S. LEXIS 1581 (1920).

Register’s Endorsement Is Not Essential. —

The endorsement required to be made by register of deeds on mortgages and deeds in trust on the day on which such deeds are presented to him for registration, is not essential to registration; and when made is not conclusive evidence, but only prima facie evidence, of the facts therein recited. Cunninggim v. Peterson, 109 N.C. 33 , 13 S.E. 714, 1891 N.C. LEXIS 157 (1891).

Fees Must Be Timely Paid. —

Where a deed was handed to the register for registration, but he refused to register it until his fees were paid several months later, at which time he made an endorsement that it was filed on the day first presented, followed by an explanatory endorsement reciting the facts, it was held that the register was not compelled to register the deed before his fees were paid, and that the facts did not constitute a filing for registration on the day when the deed was first presented to the register. Cunninggim v. Peterson, 109 N.C. 33 , 13 S.E. 714, 1891 N.C. LEXIS 157 (1891).

Indexing and Cross-Indexing Essential. —

The indexing and cross-indexing of deeds or other instruments in writing filed with a register of deeds for registration, as required by this section, is essential to their proper registration. Bank of Spruce Pine v. McKinney, 209 N.C. 668 , 184 S.E. 506, 1936 N.C. LEXIS 315 (1936); Johnson Cotton Co. v. Hobgood, 243 N.C. 227 , 90 S.E.2d 541, 1955 N.C. LEXIS 590 (1955).

The indexing of the deeds in the office of the register thereof is an essential part of the registration; and where the grantor’s name has been omitted from the book, a subsequent grantee of the same lands from the same grantor acquires the title from him. Fowle & Son v. O'Ham, 176 N.C. 12 , 96 S.E. 639 (1918). See also, Dorman v. Goodman, 213 N.C. 406 , 196 S.E. 352, 1938 N.C. LEXIS 102 (1938) (commented on in 19 N.C.L. Rev. 77 (1941)) .

Certificates of Registration as Prima Facie Evidence. —

The certificates of registration made by registers of deeds are prima facie evidence of the facts therein recited. Sellers v. Sellers, 98 N.C. 13 , 3 S.E. 917, 1887 N.C. LEXIS 211 (1887).

Sufficiency of Acknowledgment. —

A certificate by the clerk of the superior court that the officers of the corporation who signed the deed “acknowledged the due execution of the annexed instrument for the purpose therein set forth” was sufficient to warrant the registration of the deed. Heath, Springs & Co. v. Big Falls Cotton Mills, 115 N.C. 202 , 20 S.E. 369, 1894 N.C. LEXIS 212 (1894).

Effect of Clerical Mistake. —

A registry of a mortgage is not void because of a clerical mistake made by the register in transcribing, which does not affect the sense and provision as to the amount secured, description of property, etc., or obscure the meaning of the instrument. Royster v. Lane, 118 N.C. 156 , 24 S.E. 796, 1896 N.C. LEXIS 25 (1896).

Omission of Signatures. —

The registration of a deed showing the probate, including the separate examination of the wife, and the order of registration, and the names of the grantors, but omitting a copy of their signatures at the end of the instrument is sufficient notice under this section. Smith v. Ayden Lumber Co., 144 N.C. 47 , 56 S.E. 555, 1907 N.C. LEXIS 105 (1907).

Omission of Corporate Seal. —

The failure of the register of deeds to copy the seal of the corporation on his books, or make an imitation copy thereon, does not render the conveyance of the lands invalid where the recitals in the deed signify that the seal was in fact attached, it appears upon the original, and the books show the name of the corporation appearing in brackets therein at its proper location. Heath, Springs & Co. v. Big Falls Cotton Mills, 115 N.C. 202 , 20 S.E. 369, 1894 N.C. LEXIS 212 (1894); Lockville Power Corp. v. Carolina Power & Light Co., 168 N.C. 219 , 84 S.E. 398, 1915 N.C. LEXIS 12 (1915).

Omission of Great Seal of State. —

The fact that it does not appear of record that a scroll or imitation of the great seal of the State was copied thereon does not invalidate the registry of a grant. The recital in the body of the grant, as recorded, of the affixing of the seal is sufficient evidence of its regularity. Broadwell v. Morgan, 142 N.C. 475 , 55 S.E. 340, 1906 N.C. LEXIS 276 (1906).

Correction of Omission or Error. —

Where the register has committed an error or omission in the recordation of an instrument he has the power to correct such error. Brown v. Hutchinson, 155 N.C. 205 , 71 S.E. 302, 1911 N.C. LEXIS 373 (1911).

§ 161-14.01. Registration of instruments for business and other purposes.

  1. The register of deeds is hereby authorized to record and file documents relating to persons, partnerships, and corporations for business and other purposes, including but not limited to certificates of partnerships, assumed business names, incorporations, dissolutions, or amendments thereto, in a consolidated book or record, including books or records used for the filing of deeds, deeds of trust, leases, and similar documents. It is the intent of this section that the register of deeds may file and record some or all of the above instruments and documents and those of a similar nature in one book or record or in a series of books or records consolidated for recording purposes; provided, said instruments and documents shall be indexed as required by law.
  2. All other laws providing for the filing of documents provided for herein shall not be applicable to the county upon adoption by the register of deeds of a consolidated recording and filing system as authorized herein.

History. 1973, c. 1013, ss. 1, 2.

§ 2. Registration of documents or instruments purporting to impact official birth records.

  1. Prior to recording a document or instrument that (i) purports to impact an official record of birth meeting the requirements of G.S. 161-14 and (ii) is not a birth registration or birth certificate, an amendment of a birth certificate, or a certificate of identification as defined in Article 4 of Chapter 130A of the General Statutes, the Register of Deeds shall conspicuously mark the first page of the document or instrument with the following statement:“THIS DOCUMENT IS NOT AN OFFICIAL BIRTH RECORD.”
  2. This section does not apply to a document or instrument which is attached to real estate documents as an exhibit.

History. 2015-197, s. 1.

Editor’s Note.

Session Laws 2015-197, s. 2, made this section effective August 5, 2015.

§ 161-14.03. Registration of documents purporting to impact official marriage records.

  1. Prior to recording a document or instrument that (i) purports to impact an official record of marriage meeting the requirements of G.S. 51-16 and (ii) is not a marriage license, a return, or an amendment or correction of a marriage license as described in Article 2 of Chapter 51 of the General Statutes, the register of deeds shall conspicuously mark the first page of the document or instrument with the following statement:“THIS DOCUMENT IS NOT AN OFFICIAL MARRIAGE DOCUMENT.”
  2. This section shall not apply to instruments or documents that are attached as exhibits to land records, orders or judgments issued by a court of this State or another state, or separation agreements presented for registration.

History. 2015-53, s. 1.

Editor’s Note.

Session Laws 2015-53, s. 2, made this section effective June 4, 2015.

§ 161-14.1. Recording subsequent entries as separate instruments.

  1. As used in this section, the following terms mean:
    1. Original instrument. — The previously recorded instrument that is modified, amended, restated, supplemented, assigned, satisfied, terminated, revoked, or cancelled by a subsequent instrument.
    2. Recording data. — The book and page number or document number that indicates where an instrument is recorded in the office of the register of deeds.
    3. Subsequent instrument. — Any instrument presented for registration that indicates in its title or within the first two pages of its text that it is intended or purports to modify, amend, restate, supplement, assign, satisfy, terminate, revoke, or cancel a previously registered instrument. Examples of subsequent instruments include the following:
      1. The appointment or designation of a substitute trustee in a deed of trust.
      2. A corrective notice affidavit registered pursuant to G.S. 47-36.1 or a curative affidavit registered pursuant to G.S. 47-36.2 .
      3. A lien maturity extension agreement or notice of maturity date registered pursuant to G.S. 45-36.1.
      4. A document of rescission registered pursuant to G.S. 45-36.6 .
      5. The cancellation of a Notice of Inactive Hazardous Substance or Waste Disposal Site registered pursuant to G.S. 130A-310.8(f).
      6. A record of satisfaction or other instrument purporting to satisfy a security instrument registered pursuant to G.S. 45-37 or G.S. 45-37.2 .
      7. A notice of foreclosure registered pursuant to G.S. 45-38 .
      8. An assignment of a security instrument or lease.
      9. An instrument that amends, modifies, or restates an original instrument, such as an amendment or modification agreement or an amended and restated instrument.
      10. A release or partial release of property from the lien of a security instrument, including a partial release registered pursuant to G.S. 45-36.22 or a deed of release or reconveyance.
      11. An obligation release registered pursuant to G.S. 45-36.23 .
      12. An assumption agreement.
      13. A subordination agreement.
      14. An instrument terminating future optional advances registered pursuant to G.S. 45-72 .
      15. A certificate of extension extending the period for advances under an equity line of credit registered pursuant to G.S. 45-82.1 .
      16. A notice of extension relating to after-acquired property registered pursuant to G.S. 47-20.5 .
      17. The revocation of a power of attorney.
      18. Any instrument authorized or directed by law to be indexed under the provisions of this section.
      19. Any instrument for which the register of deeds is authorized or directed by law to make a subsequent entry upon the margin of the record of an original instrument.
  2. The register of deeds shall register each subsequent instrument as a separate instrument and do all of the following:
    1. Index the parties to the subsequent instrument.
    2. If the subsequent instrument names one or more of the original parties to the original instrument, index the original parties to the original instrument as they are named in the subsequent instrument.
    3. If the subsequent instrument states the recording data for the original instrument, reference the recording data of the original instrument as that recording data is stated in the subsequent instrument to each name so indexed.
  3. The register of deeds shall not be required to (i) read or examine any page of an instrument, other than the first two pages, to determine whether it is a subsequent instrument within the meaning of this section, or (ii) verify or make inquiry concerning the accuracy, sufficiency, or completeness of information about an original instrument contained in any subsequent instrument. The register of deeds is expressly authorized to rely solely on the information contained in the subsequent instrument, including, but not limited to, the names of the original parties to the original instrument and the recording data for the original instrument.

History. 1963, c. 1021, s. 3; 1991, c. 114, s. 1; 2005-123, s. 8; 2011-312, s. 28; 2017-110, s. 4; 2018-80, s. 1.3; 2021-91, s. 12.

Editor’s Note.

Session Laws 2005-123, s. 9.1, as added by Session Laws 2006-226, s. 28, provides: “The Revisor of Statutes shall cause to be printed at the appropriate locations in the General Statutes all relevant portions of the official comments to the Uniform Residential Mortgage Satisfaction Act and all explanatory comments of the drafters of this act as the Revisor deems appropriate.”

Session Laws 2017-110, s. 5, as amended by Session Laws 2021-91, s. 12, made the amendment to subdivision (a)(3) by Session Laws 2017-110, s. 4, effective August 31, 2018, and applicable to instruments filed on or after that date.

Effect of Amendments.

Session Laws 2005-123, s. 8, effective October 1, 2005, rewrote the section.

Session Laws 2011-312, s. 28, effective October 1, 2011, rewrote subdivision (a)(3).

Session Laws 2017-110, s. 4, effective August 31, 2018, inserted “correct” in the introductory language of subdivision (a)(3) and rewrote sub-subdivision (a)(3)b., which formerly read: “A corrective affidavit registered pursuant to G.S. 45-36.1.” For effective date and applicability, see editor’s note.

Session Laws 2018-80, s. 1.3, in subsection (a), inserted “restate,” following “amend” in subdivision (a)(3); and rewrote subdivision (a)(3)i. For effective date and applicability, see editor’s note.

Legal Periodicals.

For article, “The Paper Chase: Securization, Foreclosure, and the Uncertainty of Mortgage Title,” see 63 Duke L. J. 637 (2013).

§ 161-14.2. Indexing procedures for instruments and documents filed in the office of the register of deeds.

The following procedure shall be used in making index entries:

  1. When each word of the signature is legible and it gives the complete name of the party, the signature shall govern.
  2. When the signature is legible but initials or abbreviations are used, any additional information given by the printed or typed name and not in conflict with the signature shall govern.
  3. When none of the words in the signature are legible, the printed or typed name shall govern.
  4. When one or more of the words in the signature are legible, then the words that are legible shall govern; the words that appear in the printed or typed name shall govern over the words of the signature that are not legible.
  5. When the spelling of any word in a legible signature and the spelling of the corresponding word in the typed or printed name is at variance, and the variance would cause the entries to be made at different places in the index, then the instrument shall be indexed under both spellings.
  6. When a reasonable interpretation of an illegible word in a signature is at variance with the corresponding word in a typed or printed name, and the variance would cause the entries to be made at different places in the index, then the instrument shall be indexed in both places.

History. 1969, c. 694, s. 1.

CASE NOTES

Registration outside the chain of title has the same effect on notice as no registration. Schuman v. Roger Baker & Assoc's, 70 N.C. App. 313, 319 S.E.2d 308, 1984 N.C. App. LEXIS 3641 (1984).

§ 161-15. Certify and register copies.

When a deed, mortgage, or other conveyance conveying real estate situate in two or more counties is presented for registration duly probated and a copy thereof is presented with the same, the register shall compare the copy with the original, and if it be a true copy thereof he shall certify the same, and thereupon the register shall endorse the original deed or conveyance as duly registered in his county, designating the book in which the same is registered, and deliver the original deed to the party entitled thereto and register the same from the certified copy thereof to be retained by him for that purpose.

History. 1899, c. 302; Rev., s. 2657; C.S., s. 3554.

§ 161-16. Liability for failure to register.

In case of his failure to register any deed or other instrument within the time and in the manner required by G.S. 161-14 , the register shall be liable, in an action on his official bond, to the party injured by such delay.

History. 1868, c. 35, s. 10; Code, s. 3660; Rev., s. 2659; C.S., s. 3555; 2019-177, s. 8.3.

Local Modification.

Caswell: 1977, c. 391.

Effect of Amendments.

Session Laws 2019-177, s. 8.3, effective July 26, 2019, substituted “G.S. 161-14” for “G.S. 161-15.”

CASE NOTES

Failure to Register or Index as Breach of Bond. —

The failure of the register of deeds to register instruments properly presented or his failure to properly index and cross-index them is a breach of his statutory bond, for which, under this section, he and the surety on his bond are liable to the person injured. Bank of Spruce Pine v. McKinney, 209 N.C. 668 , 184 S.E. 506, 1936 N.C. LEXIS 315 (1936).

A register is liable for wrongly recording the amount of a mortgage to a person injured thereby. Kivett v. Young, 106 N.C. 567 , 10 S.E. 1019, 1890 N.C. LEXIS 353 (1890).

As to abatement of action by death, see Wallace v. McPherson, 139 N.C. 297 , 51 S.E. 897, 1905 N.C. LEXIS 124 (1905).

§ 161-17. Papers filed alphabetically.

The register shall keep in files alphabetically labeled all original instruments delivered to him for registration, and on application for such originals by any person entitled to their custody, he shall deliver the same.

History. 1868, c. 35, s. 11; Code, s. 3661; Rev., s. 2660; C.S., s. 3556.

§ 161-18. Transcribe and index books.

The board of county commissioners, when they deem it necessary, may direct the register of deeds to transcribe and index such of the books in the register’s office as from decay or other cause may require to be transcribed and indexed. They may allow him such compensation at the expense of the county for this work as they think just. The books when so transcribed and approved by the board shall be public records as the original books, and copies therefrom may be certified accordingly.

History. 1868, c. 35, s. 12; Code, s. 3662; Rev., s. 2661; C.S., s. 3557.

§ 161-19. Number of survey in grants registered.

The register of deeds in each county in this State, when grants have been registered without the number of tract or survey, shall place in the registration of the grants the number of the tract or survey, when the same shall be furnished him by the grantee or other person; and in registering any grant he shall register the number of the tract or survey.

History. 1889, c. 522, s. 2; Rev., s. 2662; C.S., s. 3558.

§ 161-20. Certificate of survey registered.

It shall be the duty of the register of deeds in each county, when any grant is presented for registration with a certificate of survey attached, to register such certificate of survey, together with all endorsements thereon, together with said grant, and a record of any certificate of survey so made shall be read in evidence in any action or proceeding: Provided, the failure to register such certificate of survey shall not invalidate the registration of the grant.

History. 1905, c. 243; Rev., s. 2663; C.S., s. 3559.

§ 161-21. General index kept.

The board of county commissioners shall, at the expense of the county, maintain a consolidated index of all the deeds and other documents affecting real property in the register’s office.

History. 1868, c. 35, s. 13; Code, s. 3663; Rev., s. 2664; C.S., s. 3560; 1929, c. 327, s. 1; 1987, c. 620, s. 5; 2008-194, s. 7(d).

Effect of Amendments.

Session Laws 2008-194, s. 7(d), effective August 8, 2008, rewrote the first sentence; and deleted the former second sentence, which provided the board of county commissioners additional authority to install the “Family” index system.

§ 161-22. Index of registered instruments.

  1. Except as otherwise provided by statute, the register of deeds shall provide and keep in the register’s office full and complete alphabetical indexes of the names of the parties to all liens, grants, deeds, mortgages, bonds, and other instruments required or authorized to be registered, and the indexes shall state in full the names of all parties, whether grantors, grantees, vendors, vendees, obligors, or obligees. The full names of parties shall be entered in the indexes in accordance with the minimum indexing standards adopted pursuant to G.S. 147-54.3(b) and (b1). Reference shall be made, opposite each name, to the book and page or other location where the instrument is registered. All instruments shall be indexed on either the temporary or permanent index within 24 hours of registration. The register of deeds is not required to index an instrument that is part of a document containing multiple instruments, as defined in G.S. 161-10(a)(1), unless the title of that instrument is shown on the first page of the document and the additional registration fee is paid as required by G.S. 161-10(a)(1).
  2. Repealed by Session Laws 2008-194, s. 7(e), effective August 8, 2008.
  3. Repealed by Session Laws 2008-194, s. 7(e), effective July 1, 2008.
  4. Deeds of trust may be indexed in the names of the grantor and beneficiary only.
  5. Certificates filed for recording pursuant to G.S. 59-2, the Uniform Limited Partnership Act, shall be indexed only under the names of the partnership and each of the general partners. The register of deeds shall cause a statement to be affixed or printed on the index page of the book or books in which limited partnership agreements are filed that the documents are indexed only in the names of the partnership and of each of the general partners.
  6. The alphabetical indexes required by this section may be maintained in index books, on index cards, on film, or in computers or other automated data-processing machines. If the index is maintained in a computer or other automated data processing machine, the register of deeds shall, at least once each month, obtain from the computer or other automated data-processing machine a printed copy on paper or film, or a tape or disk, of all index entries made since the previous printed or filmed copy, or tape or disk, was obtained. These printed or filmed copies, tapes or disks, shall be retained as security copies and may not be altered or destroyed until a subsequent security copy is made containing the index entries from all previous security copies.
  7. The register of deeds may adopt rules establishing indexing procedures and the format of the indexes. The rules shall conform with the requirements of this section and of other applicable statutes. The rules may address such subjects, by way of example and not limitation, as the indexing of business firms, the indexing of names containing numerals, and the indexing of government agencies. The rules shall be posted in at least two prominent places in the office of register of deeds and shall also be placed near the index books or in user manuals in offices using automated indexing systems.
  8. No instrument shall be deemed registered until it has been indexed in a manner to put a reasonably careful and prudent examiner on notice upon inquiry, and, if upon inquiry, the instrument would have been found.
  9. Repealed by Session Laws 2008-194, s. 7(e), effective August 8, 2008.

History. 1876-7, c. 93, s. 1; Code, s. 3664; 1899, c. 501; Rev., ss. 2665, 3600; C.S., s. 3561; 1929, c. 327, s. 2; 1967, cc. 443, 1262; 1973, c. 1136, ss. 1, 2; 1983, c. 127; c. 699, ss. 1, 3; 1989, c. 523, s. 2; 1993, c. 178, ss. 1, 2, 4, 5.; c. 539, s. 1096; 1994, Ex. Sess., c. 24, s. 14(c); 2005-123, s. 9; 2008-194, s. 7(e).

Local Modification.

Alamance: 1963, c. 739; 1965, cc. 17, 150; Buncombe: 1971, c. 1069; Duplin: 1963, c. 739; 1965, cc. 17, 150; Forsyth: 1963, c. 739; 1965, cc. 17, 150; 1971, c. 1069; Guilford: 1963, c. 739; 1965, cc. 17, 150; Orange: 1971, c. 1069; Wake and Wayne: 1963, c. 739; 1965, cc. 17, 150.

Cross References.

As to the use and confidential nature of actual addresses of Address Confidentiality Program participants by boards of elections for election-related purposes, see G.S. 15C-8 .

Editor’s Note.

Section 59-2, referred to in subsection (e) of this section, was repealed by Session Laws 1985 (Reg. Sess., 1986), c. 989, s. 2, effective October 1, 1986. For the Revised Uniform Limited Partnership Act, see G.S. 59-101 et seq.

Session Laws 1993, c. 178, which amended this section, in s. 6 provides: “Index entries made pursuant to G.S. 161-22 prior to the effective date of Sections 1 and 2 of this act that omitted symbols, spaces, commas, hyphens, periods, dashes, or similar punctuation, or that omitted the word ‘The’ when it was the first word in the name of the party, or that placed the word ‘The’ at the end of the index entry rather than at the beginning when it was the first word in the name of a party, are hereby declared sufficient and valid.”

Session Laws 2005-123, s. 9.1, as added by Session Laws 2006-226, s. 28, provides: “The Revisor of Statutes shall cause to be printed at the appropriate locations in the General Statutes all relevant portions of the official comments to the Uniform Residential Mortgage Satisfaction Act and all explanatory comments of the drafters of this act as the Revisor deems appropriate.”

Effect of Amendments.

Session Laws 2005-123, s. 9, effective October 1, 2005, substituted “beneficiary” for “trustee” in subsection (d).

Session Laws 2008-194, s. 7(e), effective August 8, 2008, in subsection (a), in the first sentence, inserted “Except as otherwise provided by statute” at the beginning, substituted “the register’s” for “her or his”, and made minor grammatical changes, and substituted “register of deeds is not required” for “register of deeds shall not be required” in the last sentence; deleted subsection (b) regarding use of the “Family” index system; made a minor grammatical change in subsection (e); rewrote subsections (g) and (h); and deleted subsection (i), which read: “A violation of this section shall constitute a Class 1 misdemeanor.”

Session Laws 2008-194, s. 7(e), effective July 1, 2008, deleted subsection (c) regarding appropriate indexing of instruments affecting real and personal property.

CASE NOTES

Editor’s Note. —

Most of the cases below were decided under this section as it read prior to being rewritten in 1983.

The provisions of this section are mandatory. Woodley v. Gregory, 205 N.C. 280 , 171 S.E. 65, 1933 N.C. LEXIS 533 (1933); Cuthrell v. Camden County, 254 N.C. 181 , 118 S.E.2d 601, 1961 N.C. LEXIS 397 (1961).

Strict Compliance Is Required. —

In its interpretation of the recording statutes, the Supreme Court of this State has insisted on strict compliance. McKnight v. M. & J. Fin. Corp., 247 F.2d 112, 1957 U.S. App. LEXIS 4411 (4th Cir. 1957).

Section 7A-109 Distinguished. —

Section 7A-109 does not require the cross-indexing of liens filed in the clerk’s office and is not to be confused with the requirements for registering liens, deeds, etc., in the office of the register of deeds as provided by this section, which does require cross-indexing. Saunders v. Woodhouse, 243 N.C. 608 , 91 S.E.2d 701, 1956 N.C. LEXIS 594 (1956).

Indexing and Cross-Indexing Essential to Proper Registration. —

The indexing of the deeds in the office of the register thereof is an essential part of the registration; and where the grantor’s name has been omitted from the book, a subsequent grantee of the same lands from the same grantor acquires the title from him. Fowle & Son v. O'Ham, 176 N.C. 12 , 96 S.E. 639 (1918). See also, Dorman v. Goodman, 213 N.C. 406 , 196 S.E. 352, 1938 N.C. LEXIS 102 (1938) (commented on in 19 N.C.L. Rev. 77 (1941)) .

The indexing and cross-indexing of deeds or other instruments in writing filed with a register of deeds for registration, as required by G.S. 161-14 , is essential to their proper registration. Bank of Spruce Pine v. McKinney, 209 N.C. 668 , 184 S.E. 506, 1936 N.C. LEXIS 315 (1936); Johnson Cotton Co. v. Hobgood, 243 N.C. 227 , 90 S.E.2d 541, 1955 N.C. LEXIS 590 (1955).

Indexing of chattel mortgages is an essential part of their registration. Whitehurst v. Garrett, 196 N.C. 154 , 144 S.E. 835, 1928 N.C. LEXIS 304 (1928).

Priority of Second Mortgage Where First Mortgage Not Indexed. —

A mortgage duly filed for registration and spread upon the registry, but not indexed or cross-indexed as required by this section, is not superior to the lien of a duly registered “second mortgage” on the same property. Story v. Slade, 199 N.C. 596 , 155 S.E. 256, 1930 N.C. LEXIS 190 (1930).

Priority of Properly Indexed Chattel Mortgage Over General Mortgage. —

Under this section and G.S. 161-21 , a duly recorded chattel mortgage which was indexed and cross-indexed in the general chattel mortgage index had priority over a mortgage covering the same personal property and also certain real estate which was previously executed and recorded and indexed in the general real estate mortgage index, but subsequently indexed and cross-indexed in the general chattel mortgage index. Pruitt v. Parker, 201 N.C. 696 , 161 S.E. 212, 1931 N.C. LEXIS 73 (1931).

Recorded deed of trust dated August 5, 1982, did not have priority over warranty deed recorded on May 5, 1983, where it was not indexed until after plaintiff’s deed was duly registered. The priority of instruments affecting an interest in real property which are required to be recorded is established by the priority of their registration, and an instrument is not deemed registered until it has been properly indexed. Badger v. Benfield, 78 N.C. App. 427, 337 S.E.2d 596, 1985 N.C. App. LEXIS 4345 (1985).

Effect of Filing at Same Instant of Time. —

Where a purchase-money mortgage and another mortgage given to secure cash payment for land were filed for registration at the same instant of time, neither mortgage had priority over the other, but both constituted a first lien on the land; the fact that one necessarily appeared before the other on the index of the day’s transactions did not alter this result, since the record failed to show that the mortgages were not indexed at the same time. Hood v. Landreth, 207 N.C. 621 , 178 S.E. 222, 1935 N.C. LEXIS 221 (1935).

There is no law requiring that cross-index show capacity in which the grantor acted in the making or execution of a deed. Tocci v. Nowfall, 220 N.C. 550 , 18 S.E.2d 225, 1942 N.C. LEXIS 512 (1942).

Recording and indexing a mortgage executed by one not the owner of the property mentioned therein will not give constructive notice binding upon third parties dealing with the true owner. It is, at least as to third parties, as though no mortgage had been made. McKnight v. M. & J. Fin. Corp., 247 F.2d 112, 1957 U.S. App. LEXIS 4411 (4th Cir. 1957).

Effect of Failure to Index Mortgage in Name of Wife. —

The proper indexing of a mortgage upon lands is an essential part of its registration, and where the husband and wife make a mortgage on her lands which is only indexed by the register of deeds in the name of the husband, it is not good as against a subsequent purchaser for value by deed from the husband and wife that had been properly indexed and registered. Heaton v. Heaton, 196 N.C. 475 , 146 S.E. 146, 1929 N.C. LEXIS 18 (1929).

Index of Mortgage on Land Held by Entireties under “J.H. And Wife”. —

Where the husband and wife mortgage their lands held by the entireties and the mortgage was indexed and cross-indexed under “J.H. and wife,” the name of the wife not appearing on the index although it appeared on the mortgage deed, the index was sufficient to put a reasonable man upon inquiry which would have disclosed the facts, and upon the husband’s death and the wife’s remarriage, a mortgage given by the wife and her second husband was subject to the first mortgage; the subsequent mortgagee was charged with notice thereof, and could not restrain the first mortgagee from foreclosing his mortgage on the ground of insufficient indexing, although the name of the wife should have appeared on the index. West v. Jackson, 198 N.C. 693 , 153 S.E. 257, 1930 N.C. LEXIS 450 (1930).

Indexing and cross-indexing deed of trust given by tenant and remainderman in name of life tenant only followed by the words “et al.,” was not a sufficient compliance with this section, and where another deed of trust was subsequently executed on the same lands which was registered, indexed and cross-indexed in compliance with this section, the purchaser under foreclosure of the second deed of trust acquired title free from the lien of the improperly indexed prior deed of trust. Woodley v. Gregory, 205 N.C. 280 , 171 S.E. 65 (1933), distinguishing. Prudential Ins. Co. v. Forbes, 203 N.C. 252 , 165 S.E. 699, 1932 N.C. LEXIS 369 (1932) (in which the lien was indexed under “S.T. et ux.”) .

Deed of Trust Avoidable Where Not Properly Indexed. —

Where the erstwhile holder of a first deed of trust failed to have its recording properly indexed in the official real property PIN index, the recorded deed of trust was not compliant with former G.S. 161-22 , and was avoidable under G.S. 47-20 and 11 U.S.C.S. § 544(a). Northern v. SunTrust Bank, N.A., 417 B.R. 362, 2009 Bankr. LEXIS 2205 (Bankr. M.D.N.C. 2009).

Indexing of Chattel Mortgage Held Sufficient. —

A proper index of chattel mortgages kept for years in the books wherein the instruments were registered was a substantial compliance with this section and G.S. 161-21 , where the record of the instrument could have been found with an ordinary search such as a man of ordinary prudence would have made. Whitehurst v. Garrett, 196 N.C. 154 , 144 S.E. 835, 1928 N.C. LEXIS 304 (1928).

Where a chattel mortgage was duly transcribed upon the records in the office of the register of deeds in the chattel mortgage book and an erroneous book and page were given opposite the name of the grantor in the direct index and opposite the name of the grantee in the cross-index, but within two days of the time the chattel mortgage was transcribed on the records the cross-index was corrected, such indexing constituted a sufficient compliance with this section. Johnson Cotton Co. v. Hobgood, 243 N.C. 227 , 90 S.E.2d 541, 1955 N.C. LEXIS 590 (1955).

Failure to Index as Breach of Bond. —

Failure of the register of deeds to properly index and cross-index registered instruments is a breach of the bond required by G.S. 161-4 . Bank of Spruce Pine v. McKinney, 209 N.C. 668 , 184 S.E. 506, 1936 N.C. LEXIS 315 (1936).

Liability on Bond for Failure to Index. —

The failure of a register of deeds to properly index the registry of a mortgage renders him liable on his official bond to one injured by such neglect. State ex rel. Daniel v. Grizzard, 117 N.C. 105 , 23 S.E. 93, 1895 N.C. LEXIS 22 (1895). See Watkins v. Simonds, 202 N.C. 746 , 164 S.E. 363, 1932 N.C. LEXIS 211 (1932).

Where Failure Is Proximate Cause of Injury. —

While the register of deeds and the surety on his official bond are liable for his failure to index and cross-index instruments, such liability does not arise to the individual claiming damages therefor unless the default of the register in these particulars has been the proximate cause of injury to the claimant, and liability will not be imputed to the register of deeds when the negligence of the claimant or his agent has caused or concurred in causing the injury. State ex rel. Bryant Mfg. Co. v. Hester, 177 N.C. 609 , 98 S.E. 721, 1919 N.C. LEXIS 180 (1919) (overruling) Davis v. Whitaker, 114 N.C. 279 , 19 S.E. 699, 1894 N.C. LEXIS 56 (1894). See also Ely v. Norman, 175 N.C. 294 , 95 S.E. 543, 1918 N.C. LEXIS 61 (1918); Fowle & Son v. O'Ham, 176 N.C. 12 , 96 S.E. 639 (1918).

A register of deeds will not be held liable for failure to properly index an instrument unless the default of the register of deeds was the proximate cause of pecuniary injury to the claimant. Badger v. Benfield, 78 N.C. App. 427, 337 S.E.2d 596, 1985 N.C. App. LEXIS 4345 (1985).

Liability will not be imposed on the register of deeds if claimant’s negligence caused or concurred in causing the injury. Badger v. Benfield, 78 N.C. App. 427, 337 S.E.2d 596, 1985 N.C. App. LEXIS 4345 (1985).

Grantor’s Name Misspelled. —

Evidence that one letter of a Chapter 13 debtor’s first name was omitted when a deed of trust the debtor gave a creditor was recorded pursuant to G.S. 47-20 did not show that the deed of trust was invalid, such that the debtor could treat the creditor’s claim as wholly unsecured; the creditor substantially complied with the notice requirement of G.S. 161-22 when it recorded the deed of trust, even though it misspelled the debtor’s name. Gause v. Citifinancial Sevs., 525 B.R. 35, 2014 Bankr. LEXIS 1 (Bankr. M.D.N.C. 2014).

§ 161-22.1. Index and cross-index of immediate prior owners of land.

Whenever, any deed or other instrument conveying real property by a trustee, mortgagee, commissioner, or other officer appointed by the court, or by the sheriff under execution, is filed with the register of deeds for the purpose of being recorded, it shall be the duty of the register of deeds to index and cross-index as grantors the names of all persons recited in said instrument to be the persons whose interest in such real estate is being conveyed or from whom the title of such real estate was acquired by the grantor in such instrument.

History. 1947, c. 211, ss. 1, 2; 1969, c. 80, s. 5.

§ 161-22.2. Parcel identifier number indexes.

  1. In lieu of the alphabetical indexes required by G.S. 161-21 , 161-22 and 161-22.1, the register of deeds of any county in which unique parcel identifier numbers have been assigned to all parcels of real property may install an index by land parcel identifier numbers. For each instrument filed of record, the entry in a land parcel identifier number index must contain the following information:
    1. The parcel identifier number of the parcel or parcels affected;
    2. A brief description of the parcel or parcels, including subdivision block and lot number, if any;
    3. A description of the type of instrument recorded and the date the instrument was filed;
    4. The names of the parties to the instrument to the same extent as required by G.S. 161-22 and the legal status of the parties indexed;
    5. The book and page number, or film reel and frame number, or other file number where the instrument is recorded.
  2. Every instrument affecting real property filed for recording in the office of such register of deeds shall be indexed under the parcel identifier number of the land parcel or parcels affected.
  3. The parcel identifier number index may be maintained in index books, on index cards, on film, or in computers or other automated data-processing machines. If the parcel identifier number index is maintained in a computer or other automated data-processing machine, the register of deeds shall, at least once each month, obtain from the computer or other data-processing machine a printed copy on paper or film of all index entries made since the previous printed copy was obtained. The printed copies shall be retained as security copies and shall not be altered or destroyed.
  4. Before a register of deeds may install a parcel identifier number index in lieu of the alphabetical indexes required by G.S. 161-22 , the proposed index must be approved by the Secretary of State. Before approving a parcel identifier number index, the Secretary must find that:
    1. The requirements of this section, G.S. 161-22 , and all other applicable indexing requirements of the North Carolina General Statutes and applicable judicial decisions will be met by the index;
    2. Measures for the protection of the indexed information are such that computer or other machine failure will not cause an irremediable loss of the information;
    3. Printed forms and index sheets used in the index permit a display of all information required by law and are otherwise adequate;
    4. Any computer or other data-processing machine used and the program for the use of such machines are adequate to perform the tasks assigned to them;
    5. Access to the information contained in the index can be obtained by the use of both a parcel identifier number and the name of any party to an instrument filed of record;
    6. Any parcel identifier number either reflects the State plane coordinates of some point in the parcel, or is keyed to a map of the parcel that shows the location of the parcel within the county;
    7. The parcel identifier numbering system is designed so that no parcel will be assigned the same number as any other parcel within the county;
    8. The parcel identifier numbering system shows for parcels of land created by subdivision, the number of the parcel of land subdivided in addition to the numbers of the newly-created parcels;
    9. The parcel identifier numbering system shows for parcels of land created by the combining of separate parcels, the numbers of the land parcels that were combined in addition to the number of the newly-created parcel;
    10. The parcel identifier numbering system is capable of identifying condominium units and other separate legal interests that may be created in a single parcel of land;
    11. The parcel identifier numbering system will meet the needs of the users as well as or better than the alphabetical indexes required by G.S. 161-21 , 161-22 and 161-22.1. The Secretary may require a register of deeds seeking approval of a parcel identifier number index to furnish him with any information concerning the index that is pertinent to the findings required for approval.
    1. An approved parcel identifier number index shall become effective as the official real property index of the county as of the first day of July or the first day of January, as the board of commissioners directs, following approval by the Secretary of State.
    2. In any county in which a parcel identifier index is the official index, the register of deeds shall post notices in the alphabetical index books and at other appropriate places in his office stating that the parcel identifier number index is the official index and the date when the change became effective.

History. 1977, c. 589; 1979, c. 700, s. 2; 1983, c. 49; 1985, c. 757, s. 161(a), (b); 1989, c. 727, s. 218(163); 1989 (Reg. Sess., 1990), c. 1004, s. 19(b); 1997-443, s. 11A.119(a); 1999-119, s. 3.

Local Modification.

Orange: 1983, c. 3.

CASE NOTES

Deed of Trust Avoidable Where Not Properly Indexed. —

Where the erstwhile holder of a first deed of trust failed to have its recording properly indexed in the official real property PIN index, the recorded deed of trust was not compliant with former G.S. 161-22 , and was avoidable under G.S. 47-20 and 11 U.S.C.S. § 544(a). Northern v. SunTrust Bank, N.A., 417 B.R. 362, 2009 Bankr. LEXIS 2205 (Bankr. M.D.N.C. 2009).

Because defendant bank’s deed of trust on a debtor’s property contained Tract II’s parcel identifier number (PIN) but not the PIN assigned to Tract I, plaintiff Chapter 7 trustee could avoid the lien as to Tract I under 11 U.S.C.S. § 544(a)(3), since requiring a search of the grantor/grantee index in addition to the PIN index would render G.S. 161-22.2 , allowing a PIN index, meaningless, and the trustee’s actual or constructive knowledge of the bank’s deed of trust was irrelevant since 11 U.S.C.S. § 544(a)(3) expressly stated that a trustee took a debtor’s property without regard to any knowledge of the trustee or of any creditor. SunTrust Bank, N.A. v. Northen, 433 B.R. 532, 2010 U.S. Dist. LEXIS 79736 (M.D.N.C. 2010), aff'd, 669 F.3d 177, 2012 U.S. App. LEXIS 2658 (4th Cir. 2012).

Court would have been effectively laying waste to North Carolina’s recordation system if it had concluded that recording a deed of trust on some unofficial index, not the official index, amounted to substantial compliance or that recording a deed of trust with respect to the wrong parcel substantially complied with the recordation requirements. SunTrust Bank, N.A. v. Macky, 669 F.3d 177, 2012 U.S. App. LEXIS 2658 (4th Cir. 2012).

Because a bona fide purchaser of the parcel would not have been charged with notice of the bank’s lien based on an examination of the parcel identifier number index when the bankruptcy petition was filed (the deed of trust, while recorded as to a different contiguous parcel, was not so recorded as to the parcel at issue), even if the purchaser had knowledge of the lien, the trustee likewise was not imputed with such knowledge; therefore, the trustee was properly allowed to avoid the lien under 11 U.S.C.S. § 544(a)(3). SunTrust Bank, N.A. v. Macky, 669 F.3d 177, 2012 U.S. App. LEXIS 2658 (4th Cir. 2012).

§ 161-22.3. Minimum standards for land records management.

In addition to the recording and indexing procedures set forth in this Article, the register of deeds shall follow the rules specifying minimum standards and procedures in land records management adopted by the Department of Secretary of State pursuant to G.S. 147-54.3(b1) .

History. 1991, c. 697, s. 2; 1993, c. 178, s. 3; 2015-264, s. 25.

Local Modification.

Brunswick: 1995 (Reg. Sess., 1996), c. 629, s. 2 (effective January 1, 1999).

Editor’s Note.

Session Laws 1993, c. 178, which amended G.S. 161-22 and changed the effective date of this section, in s. 6 provides: “Index entries made pursuant to G.S. 161-22 prior to the effective date of Sections 1 and 2 of this act that omitted symbols, spaces, commas, hyphens, periods, dashes, or similar punctuation, or that omitted the word ‘The’ when it was the first word in the name of the party, or that placed the word ‘The’ at the end of the index entry rather than at the beginning when it was the first word in the name of a party, are hereby declared sufficient and valid.”

Effect of Amendments.

Session Laws 2015-264, s. 25, effective October 1, 2015, substituted “G.S. 147-54.3(b1)” for “G.S. 143-345.6(b1)” at the end of the sentence.

§ 161-23. Clerk to board of commissioners.

The register of deeds, or such other county officer or employee as the board of county commissioners shall designate in accordance with the provisions of G.S. 153-40, shall be ex officio clerk of the board of county commissioners, and as such shall perform the duties imposed by law or by order of said board.

History. Const., art. 7, s. 2; 1868, c. 35, s. 15; Code, s. 3656; Rev., s. 2666; C.S., s. 3562; 1955, c. 247, s. 2.

Local Modification.

Guilford: 1955, c. 143; Wake: 1953, c. 644; 1959, c. 299.

Editor’s Note.

Section 153-40, referred to in this section, was repealed by Session Laws 1973, c. 822.

CASE NOTES

The register of deeds is ex officio clerk to the board of county commissioners, and the two positions are not separate offices. State v. Gouge, 157 N.C. 602 , 72 S.E. 994, 1911 N.C. LEXIS 103 (1911).

§ 161-24. [Repealed]

Repealed by Session Laws 1973, c. 108, s. 99.

§ 161-25. [Repealed]

Repealed by Session Laws 1973, c. 803, s. 36.

§ 161-26. Duties unperformed at expiration of term.

Whenever, upon the termination for any cause of the term of office of the register of deeds, it appears that he has failed to perform any of the duties of his office, the board of commissioners shall cause the same to be performed by another person or the successor of any such defaulting register. Such person or successor shall receive for his compensation the fees allowed for such services, and if any portion of the compensation has been paid to such defaulting register, the same may be recovered by the board of county commissioners, by suit on his official bond, for the benefit of the county or person injured thereby.

History. 1868, c. 35, s. 14; Code, s. 3655; Rev., s. 2669; C.S., s. 3566.

§ 161-27. Register of deeds failing to discharge duties; penalty.

  1. If any register of deeds fails to perform any of the duties imposed or authorized by law, he shall be guilty of a Class 1 misdemeanor, and he shall be removed from office.
  2. No assistant register of deeds or deputy register of deeds recusing in accordance with G.S. 51-5.5 may be charged under this section for recusal to issue marriage licenses in accordance with Chapter 51 of the General Statutes.

History. 1868, c. 35, s. 18; Code, s. 3659; Rev., s. 3599; C.S., s. 3567; 1993, c. 539, s. 1097; 1994, Ex. Sess., c. 24, s. 14(c); 2015-75, s. 3.

Cross References.

As to misconduct in public office and penalty therefor, see G.S. 14-228 et seq.

As to penalty for issuing license unlawfully, see G.S. 51-17 .

As to authority of clerk of court to give surety by mortgage deposited with register, see G.S. 58-74-20 .

Effect of Amendments.

Session Laws 2015-75, s. 3, effective June 11, 2015, added the subsection (a) designation and added subsection (b).

CASE NOTES

A register of deeds is not liable under this section for issuing a marriage license for the marriage of an infant female under 18 years of age without the written consent of her parent or guardian. State v. Snuggs, 85 N.C. 541 , 1881 N.C. LEXIS 316 (1881).

OPINIONS OF ATTORNEY GENERAL

A register of deeds would violate North Carolina law in issuing a marriage license to persons of the same gender and if, in issuing such a license, the register of deeds operates in bad faith he may subject himself to the penalties provided in this section. See opinion of Attorney General to Mr. Willie L. Covington, Register of Deeds, Durham County Courthouse, 2004 N.C. Op. Att'y Gen. 2 (3/29/04).

§ 161-28. Validation of acts of assistant and deputy registers of deeds performed pending filling of vacancy in office of register of deeds.

Any and all acts and duties performed by any and all assistant or deputy registers of deeds appointed and acting under the provisions of G.S. 161-6 or any other provisions of law, general, local, or special, after a vacancy may have occurred from any cause in the office of register of deeds, including, but not restricted to, a vacancy occurring as a result of the death in office of any incumbent register of deeds, and before the board of county commissioners shall have filled such vacancy by the appointment of a successor and his qualification for office as required by law, under and pursuant to the provisions of G.S. 161-5 and any other applicable provisions of law, shall be and the same are hereby validated, ratified and confirmed to all intents and purposes as if performed by an incumbent in the office of register of deeds and to all intents and purposes as if performed under and pursuant to specific provisions of law authorizing and empowering the register of deeds, or any assistant or deputy registers of deeds, to perform all such acts and duties. The provisions of this validating act shall include, but not be restricted to, all acts and duties of the office of register of deeds, or of the office of assistant or deputy register of deeds, as enumerated and set forth under the specific provisions of this Chapter, or under the provisions of any other general laws as set forth in the General Statutes of North Carolina, or in any other provisions of law, private, local or special.

History. 1965, c. 835, s. 1.

§ 161-29. Validating acts of assistant and deputy registers of deeds in failing to execute instruments in the name of the register of deeds.

  1. Any and all acts and duties performed by any and all assistant or deputy registers of deeds in executing any instrument, while acting under the provisions of G.S. 161-6 or any other provisions of law, general, local or special, which failed to substantially comply with G.S. 161-6(b) , shall be and the same are hereby validated, ratified and confirmed to all intents and purposes as if executed in full compliance with G.S. 161-6(b) .
  2. The provisions of this validating act shall include all acts and duties of the office of assistant or deputy register of deeds, as enumerated and set forth under the specific provisions of this Chapter, or under the provisions of any general laws as set forth in the General Statutes of North Carolina, or in any other provisions of law, private, local or special.

History. 1973, c. 166, ss. 1, 2.

§ 161-29.1. Validating acts of assistant and deputy registers of deeds performed before they were sworn into office.

All acts and duties heretofore performed by any and all assistant or deputy registers of deeds, who were appointed but who were not sworn into office or who were sworn into office after their duties commenced, shall be and the same are hereby validated, ratified, and confirmed to all intents and purposes as if performed by assistant or deputy registers of deeds who were theretofore formally appointed and sworn into office, as required by G.S. 161-6 , or as required by any other provision of law.

History. 1977, c. 124, s. 1.

§ 161-30. Modernization of land records.

  1. The county commissioners of any county may require that the register of deeds shall not accept for registration any map or instrument affecting real property unless the following requirements are satisfied:
    1. With the exception of a map or instrument that is submitted electronically, the name and address of the person to whom the map or instrument is to be returned is affixed on the face thereof.
    2. The grantee’s or owner’s permanent mailing address is affixed on the face thereof.

      (a1) A map or instrument that is submitted electronically shall not be required to contain on its face the name and address of the person to whom the map or instrument is to be returned. The register of deeds shall not be required to return a recorded map or instrument that was submitted electronically but may return to the submitting party a recorded map or instrument that was submitted electronically in accordance with an authorizing agreement.

  2. In any county in which parcel identifiers have been assigned to any of the real property situated within the county, the county commissioners may require that the register of deeds shall not accept for registration any map, deed, deed of trust or other instrument affecting real property unless the parcel identifier for all of the property described and affected is affixed and verified by the county on the face of the map or instrument or affixed and verified by the county as a part of the legal description contained in any instrument.
  3. Failure to comply with the provisions of subsections (a) and (b) above shall not affect the validity of any map or other instrument that is duly recorded.

History. 1973, c. 992; 2019-117, s. 2.

Editor’s Note.

Session Laws 2019-117, s. 6 made the amendment of subsection (a) and addition of subsection (a1) of this section by Session Laws 2019-117, s. 2, effective October 1, 2019, and applicable to instruments, certificates, and amended certificates submitted on or after that date.

§ 161-31. Tax certification.

  1. Tax Certification. —  The board of commissioners of a county may, by resolution, require the register of deeds not to accept any deed transferring real property for registration unless the county tax collector has certified that no delinquent ad valorem county taxes, ad valorem municipal taxes, or other taxes with which the collector is charged are a lien on the property described in the deed. The county commissioners may describe the form the certification must take in its resolution.

    (a1) Exception to Tax Certification. — If a board of county commissioners adopts a resolution pursuant to subsection (a) of this section, notwithstanding the resolution, the register of deeds shall accept without certification a deed submitted for registration under the supervision of a closing attorney and containing this statement on the deed: “This instrument prepared by: _______________ , a licensed North Carolina attorney. Delinquent taxes, if any, to be paid by the closing attorney to the county tax collector upon disbursement of closing proceeds.”

  2. Applicability. —  This section applies only to Alamance, Alexander, Anson, Beaufort, Bertie, Bladen, Brunswick, Buncombe, Burke, Cabarrus, Caldwell, Camden, Carteret, Caswell, Catawba, Cherokee, Chowan, Clay, Cleveland, Columbus, Currituck, Dare, Davidson, Davie, Duplin, Durham, Edgecombe, Forsyth, Franklin, Gaston, Gates, Graham, Granville, Greene, Halifax, Harnett, Haywood, Henderson, Hertford, Hoke, Hyde, Iredell, Jackson, Johnston, Jones, Lee, Lenoir, Lincoln, Macon, Madison, Martin, McDowell, Montgomery, Nash, Northampton, Onslow, Pasquotank, Pender, Perquimans, Person, Pitt, Polk, Randolph, Robeson, Rockingham, Rowan, Rutherford, Sampson, Scotland, Stanly, Stokes, Surry, Swain, Transylvania, Tyrrell, Vance, Warren, Washington, Wayne, Wilson, Yadkin, and Yancey Counties.

History. 2001-464, s. 1; 2001-513, s. 14; 2002-51, s. 1; 2003-72, s. 1; 2003-189, s. 6; 2003-354, s. 3; 2004-65, s. 1; 2005-109, s. 1; 2005-433, s. 2(a); 2006-16, s. 1; 2006-150, s. 1; 2007-221, s. 1; 2009-290, s. 1; 2010-44, s. 1; 2011-33, s. 1; 2011-45, s. 1; 2012-23, s. 3; 2012-114, s. 1; 2014-29, s. 1; 2017-81, s. 2; 2018-8, s. 1; 2019-25, s. 1.

Local Modification.

Duplin: 2010-24.

Effect of Amendments.

Session Laws 2004-65, s. 1, effective July 8, 2004, added the following counties in subsection (b): Edgecombe, Halifax, Lenoir, Nash, Pender and Wilson.

Session Laws 2005-109, s. 1, effective June 23, 2005, inserted “Johnston,” “Onslow,” “Robeson” and “Surry” in subsection (b).

Session Laws 2005-433, s. 2(a), effective September 22, 2005, deleted “Alleghany” preceding “Anson” in subsection (b).

Session Laws 2006-16, s. 1, effective July 1, 2006, inserted “Tyrrell” in subsection (b).

Session Laws 2006-150, s. 1, effective July 20, 2006, inserted “Davie” and “Lincoln” in subsection (b).

Session Laws 2007-221, s. 1, effective July 16, 2007, inserted “Burke,” “Caswell,” “Greene,” “Jones,” and “Wayne” in subsection (b).

Session Laws 2009-290, s. 1, effective July 13, 2009, inserted “Alexander” and “Catawba” in subsection (b).

Session Laws 2010-44, s. 1, effective July 1, 2010, in subsection (b), inserted “Dare” and “McDowell.”

Session Laws 2011-33, s. 1, effective April 12, 2011, inserted “Alamance” in subsection (b).

Session Laws 2011-45, s. 1, effective April 20, 2011, in subsection (b), inserted “Alamance” and “Brunswick, Buncombe” and substituted “Yadkin, and Yancey Counties” for “and Yadkin Counties.”

Session Laws 2012-23, s. 3, effective June 12, 2012, inserted “Sampson” in subsection (b).

Session Laws 2012-114, s. 1, effective June 28, 2012, inserted “Stokes” in subsection (b).

Session Laws 2014-29, s. 1, effective June 25, 2014, in subsection (b), inserted “Bladen”, “Columbus”, “Franklin”, and “Hoke.”

Session Laws 2017-81, s. 2, effective June 29, 2017, inserted “Caldwell” in subsection (b).

Session Laws 2018-8, s. 1, effective June 14, 2018, added “Scotland” following “Sampson” in subsection (b).

Session Laws 2019-25, s. 1, effective June 11, 2019, inserted “Randolph,” preceding “Robeson.” in subsection (b).

§§ 161-32 through 161-49.

Reserved for future codification purposes.

Article 3. Registers of Deeds’ Supplemental Pension Fund Act of 1987.

§ 161-50. Short title and purpose.

  1. This Article shall be known and may be cited as the “Registers of Deeds’ Supplemental Pension Fund Act of 1987.”
  2. The purpose of this Article is to create a pension fund to supplement local government retirement benefits which will attract the most highly qualified talent available within the State to the position of register of deeds.

History. 1987, c. 792, s. 1.

§ 161-50.1. Scope.

  1. This Article provides supplemental pension benefits for all county registers of deeds who are retired from the Local Governmental Employees’ Retirement System or an equivalent locally sponsored plan as herein described.
  2. The Board of Trustees of the Local Governmental Employees’ Retirement System shall administer the provisions of this Article.
  3. The provisions of this Article shall be subject to future legislative change or revision, and no person is deemed to have acquired any vested right to a pension payment provided by this Article.

History. 1987, c. 792, s. 1; 2013-287, s. 2.

Effect of Amendments.

Session Laws 2013-287, s. 2, effective July 18, 2013, substituted “Board of Trustees of the Local Government Employees’ Retirement System” for “North Carolina Department of State Treasurer” in subsection (b).

§ 161-50.2. Assets.

  1. On and after October 1, 1987, each County Commission shall remit monthly to the Department of State Treasurer an amount equal to one and one-half percent (1.5%) of the monthly receipts collected pursuant to Article 1 of Chapter 161 of the General Statutes, to be deposited to the credit of the Registers of Deeds’ Supplemental Pension Fund, hereinafter referred to as the Fund, to be used in making monthly pension payments to eligible retired registers of deeds under the provisions of this Article and to pay the cost of administering the provisions of this Article. A County Commission’s submission of these amounts to the Department of State Treasurer constitutes a certification of the accuracy of these amounts.
  2. The State Treasurer shall be the custodian of the Registers of Deeds’ Supplemental Pension Fund and shall invest its assets in accordance with the provisions of G.S. 147-69.2 and G.S. 147-69.3 .

History. 1987, c. 792, s. 1; 2007-245, s. 1; 2021-60, s. 2.2.

Effect of Amendments.

Session Laws 2007-245, s. 1, effective July 1, 2007, substituted “one and one-half percent (1.5%)” for “four and one half percent (4.5%)” near the beginning of subsection (a).

Session Laws 2021-60, s. 2.2, effective July 1, 2021, added the last sentence in subsection (a).

§ 161-50.3. Disbursements.

  1. Immediately following July 1, 1988, the Department of State Treasurer shall divide an amount equal to forty-five percent (45%) of the assets of the Fund at the end of the preceding fiscal year into equal shares and disburse the same as monthly pension payments to all eligible retired registers of deeds as of July 1, 1988, payable in accordance with the method described in G.S. 161-50.5 , except that such pension benefit shall be computed for a six-months basis beginning with the month of July, 1988.
  2. Immediately following January 1, 1996, and the first of January of each succeeding calendar year thereafter, the Department of State Treasurer shall divide an amount equal to ninety-three percent (93%) of the assets of the Fund at the end of the preceding calendar year into equal shares and disburse the same as monthly payments in accordance with the provisions of this Article.
  3. The remaining seven percent (7%) of the Fund’s assets as of December 31, 1995, and at the end of each calendar year thereafter, may be used by the Department of State Treasurer in administering the provisions of this Article.
  4. All the Fund’s disbursements shall be conducted in the same manner as disbursements are conducted for other special funds of the State.
  5. If, for any reason, the Fund shall be insufficient to pay any pension benefits or other charges, then all benefits or payments shall be reduced pro rata for as long as the deficiency in amount exists. No claim shall accrue with respect to any amount by which a pension payment shall have been reduced.

History. 1987, c. 792, s. 1; 1995, c. 259, s. 2.

§ 161-50.4. Eligibility.

  1. Each county register of deeds who has retired with at least 12 years eligible service as register of deeds from the Local Governmental Employees’ Retirement System or an equivalent locally sponsored plan before June 30, 1988, and those who retire on or after June 30, 1988, but before July 1, 1991, and who have completed at least 12 years of eligible service as register of deeds is entitled to receive a monthly pension under this Article, beginning July 1, 1988. Effective July 1, 1991, each county register of deeds who retires with at least 10 years of eligible service as register of deeds is entitled to receive a monthly pension under this Article.

    (a1) Notwithstanding the provisions of subsection (a) of this section, effective January 1, 1996, any county register of deeds who separates from service as register of deeds after completing at least 10 years of eligible service as register of deeds, but who does not commence retirement with the Local Governmental Employees’ Retirement System, shall have the right to receive a monthly pension under this Article payable upon retirement with the Local Governmental Employees’ Retirement System.

    (a2) Each county register of deeds who is not eligible to retire with the Local Governmental Employees’ Retirement System solely because the county has not elected to participate as an employer with the Local Governmental Employees’ Retirement System and who has either (i) attained the age of 65, (ii) attained 30 years of creditable service regardless of age, or (iii) attained the age of 60 with not less than 25 years of creditable service, and who has completed at least 10 years of creditable service as a register of deeds is entitled to receive a monthly pension under this Article, provided that register of deeds is not eligible to receive any retirement benefits from any State or locally sponsored plan.

  2. Each eligible retired register of deeds as defined in subsection (a), (a1), or (a2) of this section relating to service and retirement status shall be entitled to receive a monthly pension under this Article beginning with the month of retirement.
  3. A county register of deeds who is otherwise eligible to receive a monthly pension under this Article shall cease to be eligible upon forfeiture of any retirement benefits under G.S. 128-38.4 or G.S. 128-38.4 A.

History. 1987, c. 792, s. 1; 1991, c. 443, s. 1; 1995, c. 259, s. 1; 1998-147, s. 1; 2007-245, s. 2; 2018-84, s. 2(c).

Editor’s Note.

Session Laws 2018-84, s. 2(e), made subsection (c) of this section, as added by Session Laws 2018-84, s. 2(c), effective June 25, 2018, and applicable to the forfeiture of any retirement benefits under G.S. 128-38.4 or G.S. 128-38.4 A occurring on or after that date.

Effect of Amendments.

Session Laws 2007-245, s. 2, effective July 1, 2007, in subsection (b), deleted “on January 1 of each calendar year” following “status” and substituted “retirement” for “January of the same calendar year” at the end.

Session Laws 2018-84, s. 2(c), added subsection (c). For effective date and applicability, see editor’s note.

CASE NOTES

Construction. —

By enacting G.S. 161-50.4(c), which enumerated specific felonies to justify a forfeiture, the General Assembly did not invalidate or repeal the mechanism under G.S. 128-38.4 A for forfeiture. N.C. Dep't of State Treasurer v. Riddick, 274 N.C. App. 183, 852 S.E.2d 376, 2020 N.C. App. LEXIS 776 (2020).

§ 161-50.5. Benefits.

  1. An eligible retired register of deeds shall be entitled to receive an annual pension benefit, payable in equal monthly installments, equal to one share for each full year of eligible service as register of deeds multiplied by his total number of years of eligible service. The amount of each share shall be determined by dividing the total number of years of eligible service for all eligible retired registers of deeds on December 31 of each calendar year into the amount to be disbursed as monthly pension payments in accordance with the provisions of G.S. 161-50.3 . In no event, however, shall a monthly pension under this Article exceed an amount which, when added to a retirement allowance under the maximum allowance at retirement from the Local Governmental Employees’ Retirement System or an equivalent locally sponsored plan, is greater than seventy-five percent (75%) of a register of deed’s equivalent annual salary immediately preceding retirement computed on the latest monthly rate, including any and all supplements, to a maximum amount of one thousand five hundred dollars ($1,500). (a1) A register of deeds eligible under G.S. 161-50.4(a2) shall be entitled to receive an annual pension benefit, payable in equal monthly installments as determined under the provisions of subsection (a) of this section, but reduced by an amount equal to the benefit that would be payable from the Local Governmental Employees’ Retirement System if the register of deeds had been a member of the Local Governmental Employees’ Retirement System and all of the years of local service were creditable to that System.
  2. All monthly pensions payable under this Article shall be paid on the same business day of each month that benefits are paid from the Local Governmental Employees’ Retirement System.
  3. Monthly pensions payable under this Article shall cease at the death of the pensioner and no payment will be made to any beneficiaries or to the decedent’s estate.
  4. Monthly pensions payable under this Article will cease upon the full-time reemployment of a pensioner with an employer participating in the Local Governmental Employees’ Retirement System for as long as the pensioner is so reemployed. (d1) Monthly pensions payable under this Article will cease upon the ineligibility of a pensioner under G.S. 161-50.4(c) due to the forfeiture of any retirement benefits under G.S. 128-38.4 or G.S. 128-38.4 A.
  5. Repealed by Session Laws 1989, c. 792, s. 2.11, effective for taxable years beginning on or after January 1, 1989.
  6. Nothing contained in this Article shall preclude or in any way affect the benefits that a pensioner may be entitled to from any state, federal or private pension, retirement or other deferred compensation plan.

History. 1987, c. 792, s. 1; 1989, c. 792, s. 2.11; 1991, c. 50, s. 1; c. 443, s. 2; 1998-147, s. 2; 2007-245, s. 3; 2009-576, s. 1; 2018-84, s. 2(d).

Editor’s Note.

Session Laws 2009-576, s. 2, provides that amendments made to G.S. 161-50.5 by Section 1 of the act [which substituted “exceed an amount which, when added to a retirement allowance under the maximum allowance at retirement from the Local Governmental Employees’ Retirement System or an equivalent locally sponsored plan, is greater than seventy-five percent (75%)” for “exceed seventy-five percent (75%)” in the last sentence of subsection (a)] shall not apply to any retiree of the Register of Deeds’ Supplemental Pension Fund. Section 1 of the act shall not apply to any register of deeds who is serving as of the effective date of this bill (September 10, 2009).

Session Laws 2018-84, s. 2(e), made subsection (d1) of this section, as added by Session Laws 2018-84, s. 2(d), effective June 25, 2018, and applicable to the forfeiture of any retirement benefits under G.S. 128-38.4 or G.S. 128-38.4 A occurring on or after that date.

Effect of Amendments.

Session Laws 2007-245, s. 3, effective July 1, 2007, rewrote subsection (a).

Session Laws 2009-576, s. 1, effective September 10, 2009, substituted “exceed an amount which, when added to a retirement allowance under the maximum allowance at retirement from the Local Governmental Employees’ Retirement System or an equivalent locally sponsored plan, is greater than seventy-five percent (75%)” for “exceed seventy-five percent (75%)” in the last sentence of subsection (a). As to inapplicability of this amendment for certain persons, see the Editor’s note.

Session Laws 2018-84, s. 2(d), added subsection (d1). For effective date and applicability, see editor’s note.